Legal Assistant

This employee’s primary duties are to prepare legal and administrative correspondence and documents, maintain legal files, manage the calendar of the assigned attorney(s) and communicate with clients, opposing counsel, courts, agencies and the general public. May also assume responsibility for special projects from attorney(s).

DUTIES:

• Opening and closing cases (includes obtaining signed contracts and authorizations from the client, gathering initial case details, requesting final invoices, circulating closing documents)
• Prepare and send legal and administrative correspondence (including communications with clients)
• Format, put in final form and proofread all work product from attorney sent via dictation, hard copy and/or email
• Make travel arrangements for attorney as needed
• Receive and manage incoming phone calls, voicemails and emails
• Receive and manage incoming mail and service documents and handle or route appropriately
• Order and save investigation reports and/or medical records for cases
• Transcribe all dictation in a timely manner
• Maintain attorney’s calendar (Outlook/Compulaw) for all SOL’s, reminders, tentative rulings, appointments, depositions and verifying coverage. Coordinate with master calendar clerk
• Create, maintain, and organize hard and electronic files
• Organize, maintain, and track clients and case status for complex and mass tort cases, including coordination of individual cases
• Save all incoming documents, deposition transcripts, reports, etc. to the appropriate folder/file and route accordingly
• Prepare and file all Complaints at appropriate court, serve on all defendants and file POS
• Upon receipt, save then forward discovery onto attorney, assigned paralegal, and clients
• Schedule Court Call, Zoom or in person appearances for cases
• Coordinate and confirm deposition dates, arrange CSR, and if needed videographer, interpreter
• Contact Courts as needed to obtain motion hearing dates, verify local rules, and/or special requirements
• Type, gather supporting documents, organize, and execute filing of all motions and oppositions as instructed by attorney (including tables of contents and tables of authorities, exhibits)
• Draft, prepare and file all pleadings (hard copy or electronically) at the proper court in a timely manner
• Trial preparation including preparation of trial binders, exhibits, blow-ups, scheduling experts, MIL’s, CACI jury instructions, etc.

QUALIFICATIONS

• Must have 3-5+ years of litigation experience, plaintiff experience with personal injury and medical malpractice is a plus
• Strong familiarity with Code of Civil Procedure rules and requirements
• Must have knowledge of court filing requirements, including experience with e-filing in state and federal court
• Experience with complex and mass tort litigation involving large numbers of plaintiffs and coordination of cases between multiple firms
• Familiarity with court-specific procedures for complex and mass tort litigation
• Strong software skills, knowledge (MS Office Suite and Google Workspace) and calendaring
• Exceptional communication and attention to detail
• Strong project and task management skills
• Must be highly detail-oriented and able to manage multiple high-volume priorities in a fast-paced environment
• Ability to work with diverse personalities within various levels of the organization
• Must exhibit well-developed interpersonal and client relation skills