Legal Secretary

Who We Are

Arent Fox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, Arent Fox Schiff's expertise is sought out by Fortune 500s, start-ups, international governments, non-profits and trade associations, and private individuals. Our work spans highly complex, global matters as well as the deeply personal issues that shape the lives of individuals and communities.

At Arent Fox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

This position is available in our San Francisco, CA office.

The Legal Secretary is responsible for providing high quality and administrative and clerical support to a team of attorneys.

• Provide executive level assistance and legal support to the senior partners
• High-level communication and task prioritization
• Prepare new case reports, run conflict checks, open new files, and create engagement letters
• Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, and sending out finalized bills to client and Accounting Department
• Prepare government documentation or closing materials, as appropriate for practice of team attorneys
• Edit, proofread, and finalize documents meeting applicable legal requirements and complying with firm standards
• Daily time entry, as directed by individual team members
• Schedule meetings, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys
• Facilitate the meeting of deadlines by keeping multiple agendas/calendars and providing timely reminders
• Organize client documents in both paper files and in the document management system, as appropriate
• Maintain client lists, contact lists and other electronic databases
• Coordinate travel arrangements for attorneys
• Process reimbursements and vendor invoices

Knowledge/Skills/Abilities:

• Knowledge of and proficiency in current office technology, including but not limited to the MS Office Suite (Outlook, Word, Excel, PowerPoint)
• Knowledge of document management systems
• Ability to work efficiently under pressure in a fast-paced legal environment
• Ability to work in a team environment with both attorneys and other colleagues
• Clearly and effectively communicate both verbally and in writing with attorneys and clients
• Ability to work independently and carry out assignments to completion with limited guidance
• Maintain confidentiality and professionalism in handling sensitive client and firm information
• Possess excellent attention to detail and accuracy with the ability to multi-task
• Have excellent grammar, spelling, punctuation and proofing skills
• Flexibility in daily schedule to meet Firm's needs during periods of heavy workload or special projects; availability to work overtime, as needed
• Ability to type at least 60 wpm with a high degree of accuracy

Minimum high school diploma or equivalent; college degree a plus but not required.

Minimum of 5 years of legal secretarial experience in a relevant practice area, with at least 2 years of experience supporting a billing attorney.

We know that the needs of our employees vary and can change throughout the different stages of life. That's why we offer a wide array of flexible benefit options designed to help you live healthy, live well, and live for tomorrow. In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well‑being, in your own…