Grants Management and Compliance Specialist, San Francisco

Grants Management and Compliance Specialist, San Francisco

Title:

Grants Management and Compliance Specialist

Reports to:

Grants Director

Department and

Location:

San Francisco

Full-Time position

The Immigration Institute of the Bay Area was founded in 1918, and its mission is to welcome, educate and serve immigrants, refugees and their families as they join and contribute to the community. IIBA provides immigration legal services, English and civic education, and other services throughout the Bay Area, as well as through its collaborative efforts with local and regional service providers.

IIBA offers a team-oriented, collegial and collaborative work environment. We pride ourselves on providing excellent service to our clients, and we know our organization runs on the hard work and dedication of our passionate employees.

At IIBA, we have a clear vision: to be the place where a diverse mix of talented people want to come, to stay, and to do their best work. IIBA’s dedication to promoting diversity, multiculturalism, and inclusion is reflected in the work that we do. We are committed to equity and believe deeply in the value of diversity of race, sexual orientation, gender identity, religion, ethnicity, national origin and all the other wonderful characteristics that make us human.

The Grants Management and Compliance Specialist supports the Grants Director with IIBA’s contracts and grant awards from California Department of Social Services (CDSS), with a primary focus on Immigration Service Funding (ISF) and Regional Network Hub (RNH). This role is responsible for ensuring accurate data reporting, timely submission of all reports, and ongoing compliance with grant and contract requirements across IIBA’s seven offices and subgrantee organizations.

Using strong attention to detail and clear communication skills, this individual will manage and clean client and program data, prepare internal and external reports, and provide timely documentation to the Finance and leadership team. This position offers opportunities to gain experience across multiple grant models and opportunities to build skills in meeting facilitation, light technical support, and cross-agency coordination.

• Prepare and submit required program reports in accordance with contractual deadlines
• Conduct quality control reviews of data, documentation, and deliverables to ensure accuracy, completeness, and compliance with funding requirements
• Support audits, monitoring visits, and site reviews by maintaining organized, accurate, and accessible documentation
• Assist with quality control for data and performance work plans and support the resolution of issues affecting grant contract performance
• Stay informed about grant regulations, reporting requirements, and funding guidelines
• Identify and escalate compliance risks or reporting issues with recommended solutions

• Serve as primary point of contact for IIBA staff and subgrantees regarding reporting requirements, deliverables, and timelines
• Track subgrantee communications and follow ups to ensure timely submission of reports, work plans, compliance and deliverable expectations
• Coordinate grant-related meetings, including scheduling, logistics, materials, and follow-up
• Provide training and technical support to IIBA staff and subgrantees on data managements, reporting requirements and protocols

• Lead the collection, organization, and maintenance of program data to support internal reporting and performance tracking
• Create, maintain, and improve data tracking tools (spreadsheets, databases, etc.) to streamline reporting and compliance processes
• Ensure data systems are accurate, well-commented, and accessible for internal and/or external review
• Collaborate with the Finance Dept. to reconcile grant expenditures and ensure alignment with approved budgets
• Manage and track subgrantee invoicing to support accurate and timely disbursement
• Develop and maintain internal monthly reports for Finance and leadership to support trends, performance monitoring and grant oversight

• Attend required convenings,…