People and Office Coordinator

What You’ll Do:

• This role is split evenly between Office Coordination (50%) and People Operations (50%).
• Office Coordination (50%)
  • You will manage our ~50-person San Francisco office and serve as the first point of contact for employees and visitors.
    
    Responsibilities include:
  • Overseeing day-to-day operations of the South Park office, ensuring the physical space is organized, functional, and welcoming.
  • Managing supplies, inventory, swag and vendor relationships.
  • Planning and executing in-office events including happy hours, culture moments, offsites, All Hands, and Candy Jar movie premieres.
  • Acting as the liaison with the facilities team and landlord for repairs, security, and building needs.
  • Greeting and hosting visitors to create a welcoming office experience.
• People Operations (50%)
  • You will support the full employee lifecycle and help ensure an exceptional experience for every team member.
  • Responsibilities include:
    • Partner with the Director of People Operations to manage end-to-end onboarding, including contracts, pre-start communication, scheduling sessions, workspace and equipment setup, system access, and employment verification.
    • Managing employee lifecycle updates within Inkitt’s HRIS, Rippling, ensuring accurate, timely employee data.
    • Running surveys and supporting additional employee health and culture initiatives.
    • Supporting compliance with employment and benefits regulations.
    • Acting as the primary contact for employee questions about benefits, leave, and time off.

• 2+ years of experience in a People Operations, Office Management, or similar role in a fast-paced environment.
• Hands-on experience managing an office or workplace operations, including vendors, supplies, facilities coordination, or on-site event support.
• Strong multitasking, prioritization, and time management skills.
• Experience with HRIS platforms such as Rippling or similar tools.
• Comfort using Slack, Google Suite, Zoom, and managing Google hardware to support smooth day to day operations.
• A proactive, solutions-oriented mindset with a passion for employee experience and creating a welcoming, well-run office environment.
• Excellent interpersonal and communication skills.
• Bonus:
  Familiarity with HR compliance and employment regulations.

• Autonomous
• Bring solutions instead of problems
• Data driven
• Quick to action
• A high functioning workaholic
• Looking for exponential career growth
• Have lots of fun building a generational AI x Entertainment company

• 401k plan, designed to help you save for the future
• Health benefits tailored to your needs, including medical, dental, and vision coverage
• Professional coaching for everyone
• Team-building events, including our annual company wide trip
• Unlimited access to our Galatea app and Candy
  
  JarTV app
• Unlimited budget for self-development books
• Free lunch in office everyday
• Class Pass membership for US based employee and gym access for Berlin employees
• Dog friendly offices

We look forward to hearing from you!

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80000 - 110000 USD a year

Salary offers are determined based on the candidate’s experience, skills, and alignment with the requirements of the role, as well as internal equity and market benchmarks.

At Inkitt, we strive to build a company culture and provide employment opportunities based on diversity and inclusion. We believe every author should have an equal opportunity to succeed, as should our team members. As a growing team from 20+ countries, we welcome everyone to apply.