Research Associate III, Supervisor

Overview

Position Definition: This position supports a collaborative, Multiple Principal Investigator (MPI) lab dedicated to improving women’s health and sleep throughout the lifespan. This lab is based at the Northern California Institute for Research and Education (NCIRE) and the San Francisco VA Health Care System. In addition to active research projects, another goal of our program is to build sustainable infrastructure to support women’s health research, including providing mentorship and community for women’s health research staff, trainees, clinicians, and investigators.

Project Management

The Program Manager will lead and have primary responsibility for the implementation and progress of new, ongoing, and planned projects as well as overall administrative management of the lab. This role requires supervision of Research Assistants, management of ongoing quality assurance, and overseeing administrative tasks associated within the lab, including budgets, implementation of all required institutional policies, and managing human resources-related issues.

These tasks will be done under the direction of the MPIs and in accordance with NCIRE policies.

• Preparing and verifying grant applications, which are submitted with regularity throughout fiscal year and to several different organizations. This requires detail-oriented planning, organization and budget awareness;
• Serving as a liaison between the study team and several organizations to ensure efficient research progression. Associated organizations include NCIRE, the San Francisco VA Health Care System, and the University of California, San Francisco (UCSF);
• Overseeing all IRB/IRBNet deadlines and efficiently and accurately submitting IRB/IRBNet modifications and annual reviews;
• Training and supervising research assistants to ensure proper and timely project related tasks including recruitment, interviewing, chart review, and data entry/management for multiple types of data (electronic health record, survey, interview/focus group, home sleep apnea testing);
• Preparing monthly financial reports (and other reports as necessary), monitoring and approving spending, and identifying and discussing trends in spending with the MPIs;
• Reviewing existing financial operating systems and working with the MPIs to revise and implement strengthened systems and procedures, including keeping current on trends, compliance issues, regulations and guidelines internal to NCIRE, SFVA, and UCSF;
• Writing annual evaluations, providing general support and guidance, giving ongoing feedback, troubleshooting, and resolving problems in tandem with the research assistants;
• Managing the ongoing grant process, including by tracking and processing gifts and other income, maintaining financial documentation, providing analysis on progress with grant spending, policy interpretation on grant parameters, and developing grant reports for MPIs.

Administrative Management

In addition to the primary role of Project Management, the Program Manager will also oversee administrative tasks associated with efficient lab maintenance. This includes actively recruiting staff when necessary, ensuring accurate time keeping, managing staff reimbursements and purchasing necessary lab supplies. To successfully meet the administrative responsibilities of this position, qualified individuals should feel comfortable:

• Developing human resources policies and processes in accordance with existing NCIRE policy, including hiring of regular and temporary staff, consultants, on-boarding and off-boarding, leaves, and time approvals;
• Preparing, monitoring, and managing budgets and fiscal year closings. Reports on the management of the financial operations are due at regular intervals and are integral to the success of managing the lab;
• Documenting and communicating administrative and financial policies and procedures to relevant staff, including by providing training on these policies.

To be considered for this position, qualified applicants should possess the following:

• Master’s degree or higher;
• Extensive experience in a research lab, including experience submitting IRB reports and…