Executive Assistant

Job Summary

The Department Chair has a very significant high profile role in the UCSF Health System. It will be essential that the Chair’s immediate office coordinate and liaise closely with the principal offices of the broad UCSF organization, e.g. Chancellor, Vice Chancellors, Medical Center and various School Dean’s Offices and Department in support of overall institutional goals. In addition, the Chair serves on several national boards and committees as part of his duties to the broader national and international radiology community.

• The Executive Analyst/Assistant must be able to triage and reprioritize projects and unexpected events independently and promptly to ensure the Chair’s administrative needs are met efficiently, professionally and with the highest level of quality. Crucial elements required of this position are confidentiality, tact, and discretion to handle sensitive matters.
• Issues and priorities may not always be well-defined in this large clinical organizational structure with its changing demands, and a high level of analysis will be required to determine the nature and scope of problems in preparing for presentations and making recommendations to the Chair.
• This position is critical to organizing high level meetings, including developing and implementing standard procedures for these meetings and analyzing materials and presentations. Schedules of the Chair and senior level personnel and internal and external stakeholders are highly complex and require accuracy and efficiency on the part of the Executive Analyst to maximize opportunities for meetings and minimize disruptions.
• The incumbent often operates with limited information and usually with time constraints and will possess no line authority or ability to control the actions of others in areas outside of the Department of Radiology & Biomedical Imaging. This function requires detailed knowledge of overall departmental operations, a high degree of independent judgment, analytical skills to prioritize urgency levels, and tactful handling of sensitive calls.
  
  As part of the Department administration, the incumbent will make independent decisions and determine when given confidential information that may affect the operation of the Chair’s office or organization.

Radiology
Full Time

87566

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum of 3 years of administrative assistant experience at UCSF and/or combination of external work experience
• Thorough knowledge of common organization-specific and other computer application programs.
• Strong service orientation.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies; both verbally and in writing.
• Strong skills in analyses and complex problem-solving.
• Ability to multi-task with demanding time frames.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Previous experience supporting professional activities of a Department Chair, PI and/or senior faculty member in an academic setting
• Experience in organizational planning, communications, and marketing in a fast-paced environment
• Demonstrated Excellent Attendance & Reliability in their current position

• Knowledge of UC systems:
  Bear Buy, MyExpense, QGenda, MyReports, People Connect, Advance, Qualtrics Survey
• Experience in working with UCSF facilities and design vendors for office space designs, renovations, and remodels

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health.

We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

UCSF is a diverse community made of…