Grants and Fiscal Accountant

Overview

GRANT AND FISCAL ACCOUNTANT

Fiscal Services

Classification: Class Code 1740 / Level 3 / Exempt / Full-Time / Represented / Benefited

Hiring Salary Range
: $80,000-$85,000 (commensurate with experience)

The Grant and Fiscal Accountant performs accounting and financial service functions for programs funded by grants or special revenue and supports general fiscal operations. These functions include preparing financial projections and budgets, actual vs. budget reporting, reviewing/monitoring of individual grants and transactions for compliance with private, local, state and federal fund requirements, billing and collections, maintaining financial systems, and financial grant reporting.

The incumbent also assists in accounts payable and accounts receivable, including invoice entry, expense review, cash application and deposit, and billing. Other functions include preparation of reports for granting authorities. The position may also verify budget proposals for grant applications. The Grant and Fiscal Accountant provides fiscal service and support for fiscal operations to the “Centers” at UC Law, as well as general administrative support to fiscal leadership in daily operations.

The position will also answer inquiries and be able to effectively communicate complex financial issues to employees, students, administrators, budget officers, the faculty and granting agencies. This is a “high-touch” position, and the ideal candidate will enjoy interacting with people across departments and positions with the UC Law SF community.

Typical duties and responsibilities consist of, but are not limited to, the following:

• Plans, organizes, and coordinates the centralized accounting and financial reporting for assigned grant portfolio, including preparing annual and project budgets, forecasting revenue, and estimating carry-over of funds from one year to the next.
• Research issues and prepare invoice requests for the support of restricted fund expenditures.
• Prepares or assists in the preparation of all applicable fiscal reports for sponsored programs and ensures timely submission thereof.
• Coordinates with key personnel at all levels of the College to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
• Develops positive working relationships to foster a collaborative environment for grant coordination and oversight.
• Attends professional development training and stays abreast of the Office of Management and Budget (OMB) Circulars and their applicability to grant management related audit, federal regulations, state laws and District policies, and any workshops or seminars on grants or special revenues.
• Compiles year-end reports, work papers and analysis necessary for the College’s budget officers and auditors to complete the yearly audit of grants.
• Maintains grant fiscal records and database.
• Monitors charges for reasonableness and compliance with policies and procedures.
• General administrative support to Director of the Office of Sponsored Projects.
• Performs other duties as assigned.

• Provides support to the Associate Director of Fiscal Operations by performing assigned Accounts Payable and Accounts Receivable duties, including invoice entry, billing, expense approval, and cash deposit processing and application.
• Works collaboratively with staff in other departments.
• Serves as a member of the College’s audit team and assists in preparing schedules, reports, and other documents as required by the auditors.
• Suggests updates of the AR procedure manual.
• Assists in supporting students and other College customers at the Fiscal Services office.

• Bachelor's degree, preferably in Business, Accounting, or a related discipline.
• Master’s Degree in finance or business administration preferred, but not required.
• At least two years of State budget experience is required, that is directly related to the duties and responsibilities specified.
• Experience in presenting information clearly to various audiences, including the College Administration and Board of…