Payroll Specialist

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The Payroll Specialist position requires a strong background in payroll processing activities and possesses a basic knowledge of payroll-related state and federal wage and hours laws. This individual’s primary responsibility is to perform the payroll functions for the company, including, but not limited to: processing of detailed time and earnings information to produce accurate gross to net pay calculations in the payroll software and adhering to all financial controls to ensure accurate payroll expenses.

The Payroll Specialist will be responsible for researching employee pay questions and correcting any issues and for communicating errors in payroll expenses to leadership: effective communication and strong customer service skills are vital for this role.

Remote role

• Medical, Dental and Vision Benefits
• PTO Plan
• Retirement Planning
• Life Insurance

• Collecting and importing all hours and earnings files from various systems and sources for weekly and bi-weekly payroll processing.
• Processing gross to net calculations in the payroll software.
• Auditing hours, gross and net payroll expenses to ensure they are in line with previous pay periods; investigate and explain if variances.
• Adhere to all internal financial controls to ensure accuracy of payroll expenses for SOX compliance.
• Responsible for the accurate application of earnings and deduction codes and appropriate pay rates to ensure accuracy of employee pay and tax reporting.
• Effectively communicate with appropriate departments and field branches on payroll issues and questions; ensure timely resolution of all payroll issues.
• Review weekly reports to ensure all pay rates are entered properly for new employees and all that all final payments for terminations are processed according to state laws.
• Adherence to HIPAA laws and PHI rules and guidelines.
• Must follow all federal, state and local wage and hour laws and guidelines.
• Maintains confidentiality of all payroll information.

• High school diploma or GED equivalent
• 2+ years of payroll processing experience
• Payroll related activities in a multi-state payroll environment
• Ability to communicate clearly and effectively both verbally and in writing with all levels of staff
• Ability to multi-task under tight deadlines
• Knowledge of Microsoft Office Suite
• ADP Vantage Experience (Preferred)
• Able to work in a team environment
• Strong attention to detail
• Capable of learning new technology applications