Accounting Administrator

Reporting to the Accounting & Finance Manager, this position manages the organization’s financial aid process; takes lead on contributed revenue administration and collaborates with Development on grant budgets, reporting and government grant invoicing in addition to other accounting administrative duties as needed.

• Oversee the full lifecycle of the Financial Aid application process.
• Maintain the organization’s financial aid policy and process financial aid requests and inquiries.
• Manage the collection of financial aid applications and supporting financial documentation.
• Provide summarized applicant information with the recommended award as determined by the established financial aid matrix.
• Maintain communication with financial aid applicants/families throughout the process.
• Serve as the lead systems administrator for FACTS, the independent grant and aid assessment company, used for JCCSF Summer Camp and Preschool Programs.
• Serve as the accounting liaison for JCCSF program participants who are also recipients of Children’s Council services in collaboration with JCCSF program administrators.

• Oversee the full lifecycle of gifts and grants – including documentation, compliance, financial tracking, reconciliation and reporting.
• Reconcile Gifts/Grants GAUs and payments in Salesforce and provide monthly financial progress reporting to Development.
• Collaborate with Development to complete grant applications, grant reporting and government grant invoicing (DCYF, GFTA, NEA, Cal OES).
• Reconcile Contributions Receivable accounts.
• Support Development operations with process and reporting requests as needed.
• Track restricted contributed revenue to ensure that requirements are met.

• Provide ECE Parent Councils with monthly activity reconciliations.
• Prepare government filings (571L, welfare exemption, etc.)
• Manage debt compliance and debt covenant requirements.
• Provide ad-hoc reporting and analysis as requested.
• Assist in annual audit, as necessary.

• Four-year college degree in a relevant field
• Minimum 5 years’ relevant work experience, accounting experience preferred
• Excellent communication and interpersonal skills
• Experience preparing and analyzing financial data
• High level of accuracy and attention to detail
• Demonstrated ability to manage confidential information with professionalism and discretion
• Experience and strong proficiency in a CRM environment, preferably Salesforce
• Intermediate to advanced Microsoft Office skills (Outlook, Word, Excel, SharePoint, Teams)
• Non-profit industry experience preferred
• Demonstrated problem-solving abilities
• Ability to work in a dynamic environment with changing priorities
• Ability to manage multiple projects and meet deadlines with minimal supervision
• Must be a professional team player with excellent planning and execution skills and a strong attention to detail
• Must be fluent in English

This job is primarily performed on-site at the JCCSF. Working conditions are typical of an office environment.

Physical requirements are typical of those needed in an office environment. Work includes standing and seated use of computers throughout the workday.

FOR MORE INFORMATION: To learn more about working at the JCCSF, including staff culture, hiring practices and policies, and benefits, visit our Careers page: https://(Use the "Apply for this Job" box below)./

Equal Opportunity Employer
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