Accounting Manager

Accounting Manager

Full-time Regular Polk Street, San Francisco, CA, US

Salary Range: $80,000.00 To $94,000.00 Annually

San Francisco Community Health Center is a Federally Qualified Health Center (FQHC) providing culturally competent, high-quality medical care, mental health services, education, and outreach. We are a safety-net for the LGBTQ community, the unsheltered community, people who use substances, and those with mental health needs. We are an anchor-organization for San Francisco’s Tenderloin neighborhood and we also lead regional, statewide, and national programming.

We believe that everyone deserves access to the highest quality care served with dignity and respect!

• You focus and center your work around giving a high level of service.
• You are empathetic, responding to any situation with compassion and curiosity.
• You are driven by your own internal integrity as well as that of the agency.
• You have a justice and equity mind-set.
• You feel that everyone deserves dignity and respect.
• You pay attention to details no matter how big or small.

The Procurement and Payment Manager (PPM) is a take-charge role at API-SFCHC’s Finance and Accountability Department (FAD). The PPM manages the end-to-end Procure-to-Pay (P2P) cycle, ensuring seamless integration from procurement to invoice management and timely payment. The PPM drives both operational excellence and fiscal accountability in accordance with API-SFCHC policies and spending controls and standards. The PPM monitors and tracks cash deposits and banking activities.

The PPM reviews the invoice and purchase requisitions processed in Microix by the department business unit managers.

• Develop and maintain strong relationships with vendors and suppliers, negotiating payment terms when necessary.
• Identify potential suppliers, conduct thorough comparatives, bids and cooperative group discounts.
• Negotiate for nonprofit discounts and tax exemptions.
• Conduct market analysis and comparative studies to identify cost-saving opportunities.
• Collect and update third-party contracts, W-9 and banking information.
• Administer and manage the Microix procurement, purchasing, and invoice-management platform.

• Manage the full P2P process, ensuring accuracy and adherence to API-SFCHC policies on disbursements, controls, procurement and contracts.
• Initiate NACHA payment platform weekly and live check run.
• Review and post invoices and payment requests to proper accounting codes, department, division, contract or fund source.
• Maintain accurate and organized accounting records, review aging reports and vendor general ledger.
• Validate and verify that all bank debits and payments are accurate, complete and timely recorded on MIP daily.
• Implement and monitor internal controls over accounts payable to prevent errors and fraud.
• Prepare and analyze payable reports, identifying areas for improvement and process optimization.

• Ensure expenses are accurately posted and documented to meet closing deadlines of the 10th day of each month.
• Supervise and provide guidance to procurement and payment requesters.
• Collaborate with program management and other departments on proper GL coding, distribution, and required documentation.
• Assist with audits, fiscal monitoring and desk reviews, providing necessary documentation and schedule.
• Identify opportunities for process improvements, implementing changes to streamline workflow and redundancy-free processes.
• Provide training to Business Unit Managers on proper coding and expense distribution.
• Participate in group meetings, new funding opportunity kick-offs and program fiscal monitoring review.
• Cross-functional collaboration with other units in FAD, such as payroll, contracts and grants management, and compliance to resolve issues, improve processes, and ensure smooth workflow and effective communication.
• Promote day-one preparedness, paperless accounting, real-time reports and access to information and documents.

• Associate or junior college degree in Accounting or Business Administration.
• Minimum of 5 years in accounts…