Fiscal Supervisor

Job Summary

The incumbent is responsible for providing post-award fiscal management and other administrative support to the finance leadership team and the Division Director cal management functions assigned to the incumbent include preparation of billing invoices and FSRs, preparation and submission of other fiscal reports, performing account close-out, adhering to compliance guidelines, including but not limited to those set forth in OMB Circular A-21 and SAS 115, and oversight of day-to-day operations.

Other administrative and fiscal functions assigned to the incumbent may include oversight and monitoring of division purchasing, reimbursement request process, and PO and voucher requests, assistance with agency budget management and agency operational funds, evaluation and tracking of expenditures against project budgets, developing budget status reports against expenses for projects, developing budget illustrations for the leadership team, aiding in opening and closing annual fiscal activities, journaling of expenses, processing salary cost transfers, preparing financial reports for submission to funders, assisting in preparing sponsors’ grant/contract budgets and invoices, and processing funding entries.

The employee will work with the finance leadership team on pre-award budget preparation, revision, and planning. The incumbent is responsible for monitoring account budgets, revenue and cost allocation by working with the various in-house applications including, but not limited to, Research Administration System (RAS), Bear Buy, MyExpense, MyReports, and other financial reporting tools. The incumbent must demonstrate ability to adhere to sound internal controls and comply with SAS 115 and compliance guidelines established by the University and sponsors requirements.

The employee also supervises support staff working on grants or contracts according to established policies, practices and defined internal controls. Exercises judgment within defined procedures and policies to determine appropriate action, identifies risks and responds accordingly, provides priority setting and workflow analysis, and uses advanced contracts and grants concepts to manage high volume and high complexity transactions.

The final salary and offer components are subject to additional approvals based on UC policy. Placement within the salary range is dependent on work experience, internal equity, and collective bargaining agreement rules where applicable. The salary range for this position is $120,000–$139,000 (Annual Rate).

Alliance Health Project (AHP) is one of six clinical divisions within ZSFG Psychiatry, the second largest of 19 clinical departments  supports the mental health and wellness of LGBTQ+ and HIV-affected communities, offering programs such as Antibody Testing and Counseling and HIV-prevention provider training. AHP has an annual budget of $13 million from federal, state, city contracts, private foundations, and donors, covering more than 30 projects.

• Bachelor’s degree in business administration, accounting, finance or a related field
• Minimum five years of experience in financial management, budget development and/or research contracts and grants administration, including three years of lead/supervisory experience or an equivalent combination of education and experience
• Thorough knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements
• Proficiency with the Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policies, conflict of interest requirements, publication rights, application of indirect cost rates and other complex research administration concepts
• Experience with federal and non-federal sponsors supporting research and educational activities, preferably in a university environment
• Ability to manage a significant volume of transactions and expert knowledge of procurement practices
• Ability to perform complex financial analysis and customized reporting
• Demonstrated advanced knowledge of generally…