Controller, Finance & Banking, Financial Manager

Wah Mei School is the first Chinese American bilingual school to be established in San Francisco. Since our first class in 1974, our preschool program successfully promotes multiculturalism in developmental activities that emphasize both learning and playing for our participants. Our mission is to provide a safe and nurturing high quality Chinese-English bi/trilingual multicultural environment that promotes children’s development while building a supportive community for their families.

Our programs now include Early Care & Education, Before and After school, Weekend Chinese Classes, and Summer Programs at multiple sites.

The Controller has oversight of the organization’s accounting operations, finances, and financial strategy, ensuring compliance with regulations like GAAP and grant requirements.

Key responsibilities include overseeing budgets, grants, audits, payroll, and financial reporting, providing accurate financial data for leadership and boards, and implementing robust internal financial controls.

This role is vital for maintaining financial health, transparency, and a strong financial foundation for the organization’s mission. In working with their team, the Controller will be responsible for the day-to-day administrative duties (ie: office management, phone, emails, office supplies/machines), and accounting/finance (ie: A/R, A/P, monthly/quarterly/annual reports, etc).

This position will work closely with the Executive Director, our leadership team of department heads, and the agency’s Board of Directors. Wah Mei is a 75 person organization with program services at five (5) sites and maintains a budget of approximately $7M.

• Provide vision, leadership, and direction of the Finance & Administration team in support of the agency’s program areas.
• Oversight of agency’s accounting and fiscal operations, including but not limited to: A/R, A/P, regular financial reports, bank reconciliation, local and State filings, etc.
• Oversight of the agency’s business operations, including but not limited to:
  Property Tax Exemption filing, business licenses, liability insurance, etc.
• Direct, manage, coordinate, and review all accounting functions, including financial reporting, accounts receivable/billing, accounts payable, and federal/state/city reporting requirements.
• Ensure the highest standards of integrity in financial reports, including compliance requirements.
• Stay abreast of regulatory developments and industry best practices.
• Produce timely and accurate financial reports for different stakeholders, including internal managers, the board of directors, and the Executive Leadership team.
• Hire, mentor, and train accounting team members. Develop goals, conduct performance appraisals, and provide guidance and feedback.
• Update and maintain a documented system of accounting policies and procedures. Educate agency staff to ensure compliance with established policies and procedures.
• Work with and train department leaders to ensure that they have accurate information and skills to manage their department budget and financial goals.
• Manage agency cash flow, including weekly and monthly reporting.
• Coordinate and lead all audit activities, including annual financial and contract audits, and timely submission of all required filings.
• Interact effectively with financial vendors, including banking services, funders and auditors.
• Work with the Executive Director to set budgets, monitor expenses, provide financial models, and explore projects/programs expansions and efficiencies.
• In working with the Audit Committee and 3rd party Accountant, oversight of the agency’s annual financial audit.
• Monthly financial reporting to key stakeholders including but not limited to leadership team, board of directors, finance committee, grantors, foundation funders, and local and state funders.

• Oversight of daily administrative operations, including but not limited to:
  Office Management.
• Interface with the Board of Directors Finance Committee, and the Audit Committee.
• In collaboration with the HR department, process regular payroll in a timely manner.
• Work with the HR Department to continue, explore,…