Project Controls Administrator​/Office Engineer

Project Controls Administrator / Office Engineer, Airport Tenant Improvement Program

Location: San Francisco, CA

Industry: Aviation and Construction

Area of Specialty: Project Controls and Project Coordination / Airport Construction

Are you a highly organized project controls expert ready to drive successful construction and renovation projects within a dynamic, high-security airport environment? We are seeking a proactive and detail-oriented Project Controls Administrator / Office Engineer to manage the critical documentation, financial tracking, and administrative workflow for a large-scale Tenant Improvement (TI) Program at a major Bay Area airport.

• Financial Control:
  Own the Change Order (CO) management process from start to finish—including receiving proposals, performing initial cost analysis, preparing backup documentation, and maintaining a real-time status log.
• Payment Administration:
  Process, track, and reconcile contractor and consultant Progress Payments/Invoices, verifying work completion against contract terms.
• Documentation Mastery:
  Maintain and administer the project management software (e.g., Prolog, Procore) for all documentation, including RFIs, Submittals, Daily Reports, Meeting Minutes, and Correspondence.
• Project Lifeline:
  Manage the efficient flow and timely tracking of RFIs and Submittals to ensure design and construction decisions are made without delay.
• Reporting & Analysis:
  Prepare accurate monthly financial and project progress reports for executive review and client stakeholders.
• Closeout Management:
  Coordinate and execute the project closeout phase, compiling critical documentation such as warranties, O&M manuals, and record drawings.

• Experience:
  
  5+ years of experience in construction project administration, office engineering, or project controls, preferably on commercial, airport, or other complex, large-scale institutional projects.
• Education:
  
  Bachelor's degree in Engineering, Construction Management, or a related field; relevant experience may be considered in lieu of a degree.
• Technical Proficiency:
  Advanced skills in project management software (e.g., Procore, Prolog, PMWeb) and expert proficiency with Microsoft Excel for cost tracking and reporting.
• Contract Knowledge:
  Solid understanding of construction contracts, terminology, and project delivery methods (Design-Bid-Build, Design-Build).
• Attention to Detail:
  An exceptional, non-negotiable dedication to detail, organization, and document integrity.
• Communication:
  Excellent verbal and written communication skills to effectively coordinate with contractors, design teams, and airport operations staff.

Apply Now and join our team in delivering critical infrastructure for the future of Bay Area travel!

The following additional details apply:
Seniority level: Mid-Senior level;
Employment type: Full-time;
Job function: Project Management and Information Technology;
Industries: Business Consulting and Services.