Assistant Project Manager Estimating Focused

About FMA Builders

Founded in 1991, FMA Builders is a high-end residential general contractor based in San Francisco, building custom homes and estates throughout the greater Bay Area. Our portfolio includes more than 200 high-end residential projects of varying size, style, and complexity.

We are known for proactive project management with a strong emphasis on cost and schedule control, and for the white‑glove service we provide while building and maintaining our clients’ homes. FMA has intentionally remained small enough that every project receives direct attention from one or more principals, alongside dedicated project managers and superintendents who work in close coordination with the field.

The Project Engineer / Assistant Project Manager (Estimating‑Focused) is an early‑career builder who sits at the intersection of estimating, project controls, and project management support. You will support high‑end residential projects with drawing control, RFIs and submittals, bid coordination, and meeting logistics, while also playing a meaningful role in pre‑construction and budgeting alongside FMA principals and senior PMs.

You’ll work directly with project managers day‑to‑day and with principals on estimating and project analysis, learning how scopes, costs, and schedules actually come together on the kind of houses most builders don’t see this early in their career. Over time, the role can increase in estimating responsibility, support a greater number of projects, or grow into a full PM track, depending on your strengths and interests.

• Location:
  
  FMA’s office at 665 Third Street, Suite 430, San Francisco, CA 94107, with regular travel to projects across the San Francisco Bay Area.

• Schedule:
  
  Full‑time, hourly, with standard business hours with flexibility tied to project and meeting needs.

• Office / field mix:
  Primarily office‑based (estimating, project controls, coordination) with recurring field visits to stay close to how the work is actually built.

• Collaboration:
  
  Daily interaction with project managers, superintendents, accounting/operations (who run Sage 100 Contractor), and occasionally directly with principals on estimating and special efforts.

1  Estimates that reflect real scope, not just numbers

• Pull and organize historic cost and duration data and prior project budgets into usable inputs for new estimates.

• Perform room‑by‑room and system‑by‑system takeoffs in CAD/Bluebeam and translate them into structured estimating spreadsheets.

• Coordinate with subcontractors for budget pricing and scope clarifications, documenting assumptions so decisions are made with eyes open.

2  Project information is current and reliable

• Maintain drawing sets, revisions, and logs in Procore so field teams and PMs are always working from the latest information.

• Draft and route RFIs and submittals with PM oversight, track responses, and ensure decisions are reflected in the documents and logs.

• Keep core logs (RFIs, submittals, issues, decisions) clean and current enough that leaders can quickly see what’s open, resolved, or at risk.

3  Bid coordination and procurement run smoothly

• Help structure and issue clear bid packages.

• Track incoming bids and organize questions/clarifications so comparisons are accurate and complete.

• Support PMs and principals in aligning bids with historic cost data and project constraints to inform award decisions.

4  Project financials and historic data connect to reality

• Partner with PMs and the accounting team (who run Sage 100 Contractor for accounting, payroll, and job cost) to ensure budgets, commitments, and changes stay aligned.

• Review and help interpret basic job‑cost and cost‑to‑complete reports, connecting what’s in Sage 100 to what’s happening on site and in Procore.

• Help reconcile estimating assumptions, buyout decisions, and in‑field changes so the financial picture of each project stays clear.

5  Meetings drive decisions and follow‑through

• Prepare concise agendas and packets for OAC and internal coordination meetings (updates, key decisions needed, financial/estimating context).

• Capture decisions, action items, and owners during meetings, then close the…