Principal Project Analyst

Job Information

Department: City Administrator – Real Estate Division
Job Class: 1824 Principal Project Analyst
Salary Range: $143,156 to $174,044
Hours: Full-time
Application Opening: January 26, 2026
Final date to receive applications: February 6, 2026

This position serves as a Principal Project Analyst responsible for overseeing and supporting departmental relocations, tenant improvements, and capital projects from concept through completion. The role focuses on ensuring projects are delivered on time, within budget, and in alignment with City standards, objectives, and regulatory requirements.

• Lead coordination of complex, multi-departmental projects and contribute to long-term capital improvement and facility planning efforts.
• Develop a thorough understanding of public sector contracting, permitting, and capital project life cycles to ensure effective project execution.
• Track project milestones, budgets, and deliverables while preparing progress and performance reports for internal and external stakeholders.
• Evaluate existing project management processes and documentation practices, identifying and implementing improvements for greater efficiency and standardization.
• Maintain compliance with all applicable regulations, policies, and reporting requirements through accurate documentation and recordkeeping.
• Support the development and maintenance of project tracking tools, templates, and dashboards to improve transparency and performance monitoring.
• Serve as a liaison between City departments such as Public Works and Finance to facilitate project approvals, contracting, and coordination.
• Support contract administration, monitor consultant and contractor performance, and ensure deliverables meet established scope, quality, and schedule expectations.
• Prepare executive-level presentations, reports, and communications summarizing project status, risks, and performance outcomes.
• Develop and refine templates, manuals, and reference materials to support consistent project management practices.
• Analyze portfolio-wide project data to identify trends, risks, and opportunities for improvement, and develop recommendations to enhance project delivery and resource utilization.

• Possession of a baccalaureate degree from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work.
• Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.
• Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

• Project Management Expertise:
  Demonstrated experience managing complex capital projects, departmental relocations, or tenant improvements in a public sector or large institutional setting.
• Technical Proficiency:
  Proficiency in project management tools and software (e.g., Microsoft Project, Smartsheet, Excel, Power BI, or similar platforms).
• Public Sector Knowledge:
  Familiarity with San Francisco’s public contracting, permitting, and capital project delivery processes.
• Analytical
  
  Skills:
  
  Strong ability to analyze project data, budgets, and performance metrics to inform decision-making and improve outcomes.
• Communication
  
  Skills:
  
  Excellent written and verbal communication skills, including experience preparing executive-level reports, presentations, and stakeholder updates.
• Collaboration & Leadership:
  Proven ability to lead cross-functional teams and coordinate with multiple departments, consultants, and contractors.
• Process Improvement:
  Experience developing or refining project management processes, templates, or documentation standards.
• Certifications (Preferred):
  Possession of a Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or similar.

The City and County of San Francisco encourage diversity and equal opportunity. All applicants will be considered regardless of their protected status.