Project Coordinator

Overview

Seeking a top-tier Project Coordinator for high-end residential construction.

Are you looking for a challenge and opportunity to grow? Are you interested in working on architecturally-driven, high-end residential projects throughout Northern California? FORMA Construction, an award-winning firm, seeks a motivated, detail-oriented Project Coordinator to help our clients build their dream homes.

The Project Coordinator role is a critical hub for FORMA. In coordination with the Project Manager and the Superintendent; the PC works closely with clients, architects, designers, subcontractors, and other vendors. The PC tracks progress and updates budgets while keeping the project well-documented and running smoothly ensuring that our clients are informed and consulted every step of the way.

Success in this role is measured by your ability to maintain project documents like RFI s and Submittals among other tasks within Procore while maintaining good relations with our clients, vendors, and other stakeholders.

At FORMA, our Mission is the continual development of our people and processes to create lasting relationships built on integrity, partnership, and craft. Our core values are based on Urgency, Ownership, Communication and Craft.

FORMA’s clients and work sites take us throughout the greater Bay Area, building a range of styles and requirements, but all our projects share the same level of dedication, detail, and communication. Our Project Coordinator will ensure that our clients receive the best possible service, while continuing to build their experience in project management.

• Assist with document control including RFI’s, submittals, subcontractor bids and documentation, change orders, schedule updates, drawings, and meeting minutes.
• Ensure projects and subcontractors are properly set up in Sage and Procore.
• Coordinate with Superintendent to ensure daily logs, photo documentation, and required postings are correct and up to date.
• Interface with City and County government in relation to permits, parking, and inspections.
• Coordinate on site project set up, ensuring basic office supplies, safety equipment, required postings, toilets and utilities are in place for the project.
• Schedule, set agendas, produce documentation and logs, and take notes for project meetings.
• Manage and update punch list for project.
• Assemble close out package for clients at the end of the project, including Maintenance and Service information and schedule.
• Participate in weekly Maintenance and Service meeting, schedule all maintenance, and distribute service schedule to the service team.
• Regularly interface with clients, answering questions, keeping them up to date on their projects, and contacting them about needed maintenance and service on their completed projects.

• Degree in a related field.
• Valid driver’s license and reliable transportation.
• Ability to speak, read, and write in English.
• Ability to multitask and handle multiple high priority tasks.
• Strong written and verbal communication skills.
• Strong computer skills, experience with Microsoft suite, Smartsheet, and Procore.
• Team-oriented and willing to work with others to achieve results.
• Ability to work independently.

• This is a full-time, exempt role with a salary range of $65-85k annually.
• FORMA’s current benefits package includes:
• Health, dental, and vision insurance with employer contribution.
• FSA and commuter benefits accounts.
• Employer-provided life insurance.
• 401k with employer matching.
• Potential annual bonus based on twice yearly employee review cycle.
• Unlimited PTO policy.
• Separate paid sick leave of 72 hours per year.

FORMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.