Production Manager; Experiential

Overview

On Board Experiential (OBE) is an award-winning, full-service, experience-led agency that creates meaningful brand experiences worldwide. We work out of our homes and physical offices in San Francisco, Los Angeles, and NYC, or wherever our adventures take us! Our clients include Nike, Meta, JPMorgan Chase, The Infatuation, Stripe, and OpenAI, to name a few. Event Marketer has recognized OBE as one of the best places to work in events, and we couldn’t agree more.

The most important part of our business is our people. They are hardworking, brave and make magic happen on the regular. But under each majestic exterior is a human deserving of a healthy work-life balance. That’s why we believe in recovery days, happy hours, friendly but competitive fitness challenges and company offsites.

We conduct open meetings to facilitate discussions that heal, inspire, and bring us closer. We encourage each other to bring our whole selves to work. We want to hear about your lived experiences and unique perspectives. We don’t just want you to be unapologetically you: it’s part of the job description.

A Production Manager here at OBE is responsible for many elements of a given project. For each assigned project/event from start to finish, the production manager is responsible for executing the approved production-specific Scope of Work (in part or in whole) in support of client goals and objectives. Responsibilities also include being in office, onsite, travel as required, collaboration with and management of other producers (internally and externally), production assistants and production coordinators (depending upon the size and complexity of the project/event), and managing multiple projects/events simultaneously at various stages of activation.

• The Production Manager will serve as one of the key production team contacts throughout the project process (through wrap up) with both internal and external teams. This includes regularly being in the office and onsite as required by the project and by OBE policy.
• The Production Manager will also oversee and support the day-to-day production activities including the creation, management and reconciliation of task/timelines, budgets, and overall project quality control.
• Coordination of internal teams and external crews/vendors. Work closely with internal teams (Account, Design, Creative, Technology, Operations) to ensure the high quality and smooth operation of overall production and that all key deliverables are met to the client’s satisfaction.
• Manage production-related communications and documentation in an efficient and professional manner, maintaining high standards of quality at all times.
• Actively share (in-house) knowledge, know-how, learnings, and expertise, with other OBE team members.
• Source and secure new vendors as deemed necessary in keeping with the company’s standard operations procedures.
• Strong coordination and management of confirmed vendors and suppliers, including financial, operational and executional related tasks.
• Coordinate with venue(s) on a per project basis as required to do so. This will include site visits, venue vetting, feasibility, and overall venue facing project management.
• Properly implement and execute all applicable insurance, permits and compliance/licensing as required on a per project basis.
• Production and ownership of very detailed operational plans including but not limited to budgets, workback schedules, staffing plans, production timelines, accessibility, on-site communications, weather preparedness and contingency planning, health and safety plans, and others as required by the project.
• Overall financial management includes budget building, cost research, day-to-day budget management, purchase order deployment, reconciliation and wrap up.
• Handle sensitive information in keeping with all company standard operation procedures.

Education

• BS/BA in Marketing, Business Administration, or related field preferred.

Experience

• Minimum 3 years of direct experience in producing experiential marketing programs and events. Must have BOTH a strong production background and a…