Fuel Schedule Coordinator

San Francisco, CA | SFO
422
San Francisco, CA 94128, USA

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time‑critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Coordinating, maintaining and overseeing the Fuel Systems Operation, ensuring fuel inventory is tracked in accordance with pertinent regulations and policy, including ATA
103 and Company Procedures and standards. The Fuel Scheduling Coordinator will compile and sort documents, such as invoices and checks, substantiating business transactions and is responsible for obtaining and processing data pertaining to accounts payable, accounts receivable and timekeeping records. Ensures through definitive methods that product meets or exceeds quality standards set forth; ensures all work is completed in a timely manner, contributing to an efficient operation, while projecting a professional image for Menzies Aviation and SFO FUEL COMPANY.

Reporting to: Accounting Manager

Pay: $30.00/hour – $40.00/hour

• Monitors the purchasing of fuel as well as dispensing of fuel, determines and documents causes of excessive fuel losses and improper fuel dispensing
• Inputs inventories, receipts and transfers daily; performs analysis of (loss/gain) in the system daily; reconciles daily book inventories by individual supplier
• Maintains accurate records of fuel inventories, checks and confirm deliveries, may process supplier's credit cards and other approved credit cards for payment
• Maintains all bases fueling billing through Accounts Payable
• Validates monthly closing reports to ensure that monthly summaries add up to daily totals
• Ensures that a formal written documentation process is maintained from suppliers/airlines concerning fuel projections, exchanges, uplift scheduling, load rack usage, pipeline schedules, etc.
• Oversees and provides guidance in ensuring that individual supplier/airline fuel usage demands are satisfied in conjunction with total airport requirements and restrictions.
• Schedules bonded (if applicable) fuel to ensure that inventory levels are sufficient to meet the sales demand as may be required
• Co‑ordinates and monitors required operations to ensure that product schedules are followed, and problems resolved in accordance with policy
• Oversees and provides assistance to support personnel involved in day‑to‑day inventory and ticket reconciliation. Enters fuel tickets into the application(s) daily to maintain established deadlines
• Obtains, analyzes and develops monthly fuel usage projections in conjunction with data supplied by suppliers/airlines. Utilizes fuel projections to determine appropriate physical inventory levels to maintain satisfied projections and airport demands. General oversight of scheduling activity
• Coordinates scheduling of fuel into individual supplier accounts to ensure inventory levels are sufficient to meet sales activity. Monitors individual inventory levels precisely to ensure adequate storage capacity. These scheduling activities include working closely with SFO's airlines, suppliers, and pipeline company to track monthly fuel inventory projections and pipeline schedules well before the start‑up of the month
• Coordinates/schedules fuel inventory/tank availability with operations for required tank cleaning
• Prepares daily, weekly, monthly, and annual financial reports for the SFO FUEL Facility and issues such other statistical reports as necessary to meet the requirements of SFO FUEL Facility
• Prepares and develops monthly invoices to SFO FUEL's member airlines and non‑member participants
• Ensures that all logs, control totals, sign offs, and processing are completed in approved and timely manner
• Issues written reports (minimum monthly), identifying agent, supplier, airline problems, and directing correspondence to appropriate third‑party supervisory personnel
• Issues daily and monthly reports to airlines, agents, and suppliers detailing inventory activity for the month
• Verifies and posts details of business…