Project Controls Specialist

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply.

The role of Project Controls Specialist is focused on providing analytical and management assistance to team leadership on large, multi-office project where you will leverage your experience in data analysis, budget planning and analysis, problem solving, and research. The successful candidate will excel at managing multiple tasks simultaneously and thrive in a fast-paced project environment.

• With the Regional Controller, prepare and report on monthly project revenue and review performance and projection variances Project and Firm leadership
• With the Regional Controller, report revenue and develop profitability forecast, including review of project staffing and schedules to Project and Firm leadership
• Review consultant contracts and invoices for accuracy, match to project budget
• Assist the Project Leadership in managing/coordinating workload of team and provide leadership of team activities including interpreting, summarizing, and checking complex data sets to produce weekly and monthly reports on project status
• With the Project Managers, facilitate the development, evolution and management of the work plan, budget, and schedule
• Responsible for oversight of project invoicing; timely and accurate according to contract and collection of receivables working closely with Project Managers and the Business Office
• Maintain records for financial status of projects

• Develop and maintain positive client relations throughout the life of the project
• Prepare complex spreadsheets and database work in Excel and other databases.
• Gather and coordinate information and assist with research.
• Assist the Project Leadership in maintaining appropriate client and internal communication including written project documentation.
• Prepare letters and correspondence explaining payment decisions
• Summarize schedule and cost information, including developing graphics, for a high-level audience
• Navigate and understand numerous data sources to provide accurate reporting

• Collaborate effectively with all team members. Generate and support a positive team environment: participation, empowerment, and accomplishment
• Meet with project team members on a regular basis to monitor work in progress and to assure that the firm’s best practice standards and procedures are being implemented
• Help formulate new efficient processes while maintaining critical workflows
• May travel for project meetings and site observations.

• Understand our contractual obligations to the client and the project to help the project leadership ensure that the team delivers on expectations for our scope of work and required services. Work proactively with the client and project leadership to identify and obtain approvals for additions to scope of work or services prior to undertaking the work.
• Proactively communicate with and influence clients to approve and process payables for our services.
• Assist the Project Leadership to carry out established business practices and monitor project team adherence to terms of contracts
• Monitor and maintain risk and add services logs
• Assist the Project Leadership in drafting contracts (B101/C401/C727) and exhibits and shepherd through approval process.
• Perform time impact analyses and other schedule analyses as requested
• Prepare, maintain, retrieve, and communicate records, reports, or documents required to meet contractual requirements

• Minimum Associate’s degree in Business, Construction Management, or a related field. Bachelors degree is preferred.
• Minimum of 8 years’ related experience required in project control activities, including progress tracking, data analysis, reporting, managing complex spreadsheets, and consolidating data from multiple sources.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills and teamwork abilities.
• Must be a critical thinker.
• Experience in a professional service firm a plus.
• Team focused and able to work with multiple skilled professionals.
• Must be a fully qualified…