Administrative Assistant

Brief Summary Of The Role

Open Space is seeking a highly organized and proactive Administrative Assistant to support day‑to‑day office operations and coordinate and plan internal events. This role will focus on ensuring a well‑run, efficient office environment while providing general administrative support across teams.

• Oversee day‑to‑day office operations to ensure a productive and organized work environment
• Manage office supply inventory and coordinate vendor orders as needed
• Coordinate conference room bookings and support in‑office logistics
• Serve as the primary point of contact for office vendors and building management
• Maintain shared office calendars and coordinate internal scheduling needs

• Manage most of the CEO’s travel and calendar
• Provide general administrative support to leadership and cross‑functional teams
• Coordinate meetings, prepare materials, and assist with internal communications
• Assist with document preparation, presentations, and light reporting
• Manage expense submissions and assist with basic administrative tracking

• Plan and coordinate internal events, team offsites, and company meetings
• Support new‑hire welcome logistics and in‑office onboarding coordination
• Partner with internal teams to organize company‑wide gatherings and engagement initiatives
• Help manage event budgets, vendors, and on‑site logistics

• 2+ years of experience in an administrative, office management, or coordination role
• Experience managing office operations or facilities is preferred
• Proven ability to manage scheduling, vendors, and multiple priorities simultaneously
• Experience planning or supporting company events is strongly preferred
• Proficiency with office tools such as Google Workspace, Zoom, and project‑management software
• Strong organizational and time‑management skills
• Excellent communication and interpersonal skills
• Ability to handle multiple projects with attention to detail
• Resourceful, proactive, and solutions‑oriented mindset
• Ability to work in San Francisco, CA office 2–3 days per week
• This role requires the ability to travel; the average travel requirement is up to 10%

$81,000 to $100,000 – This range represents the low and high end of the anticipated salary for this position across all US locations. The determination of this anticipated base salary takes into account factors such as location, skill set, experience, training, performance, certifications, and other business and organizational needs. Our anticipated base salary is just one component of Open Space’s competitive total rewards strategy, which also includes equity awards, paid time off, 401(k) retirement account, flexible time off, paid parental leave, and other region‑specific health and wellness benefits.

If this role isn't what you're looking for, please consider other open positions.

Open Space welcomes employees from varied backgrounds and walks of life, and it’s reflected in our diverse community. Open Space is proud to be an equal‑opportunity employer and is committed to providing equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.