Payroll and Personnel Clerk wide Exam X00111

Job Description

Under general supervision, the 1220 Payroll and Personnel Clerk is responsible for calculating and preparing payroll and timekeeping information, and processing personnel transactions of a routine nature. This classification is a journey-level position in the Payroll and Personnel Clerk classification series.

• Calculate, post and audit payroll and timekeeping information; utilize basic mathematical techniques to document and assure the accuracy of employee work hours, vacation hours, sick pay credits, leave credits, State Disability Insurance, Worker's Compensation and other related calculations.
• Input payroll, timekeeping, and personnel information data into systems to maintain accurate and up-to-date records.
• Respond to routine timekeeping, payroll, and personnel inquiries; makes changes to employees information, resolve discrepancies and/or clarify procedures for employees, supervisors, managers and others, both in person and over the telephone; analyzes and interprets economic provisions of collective bargaining agreements.
• Prepares a variety of payroll and personnel‑related forms, correspondence, input documents, and problem reports.
• Maintain detailed files and record‑keeping systems to ensure accurate and complete documentation of payroll and personnel transactions in original copy.
• Receive, distribute and file payroll and personnel related reports.

One (1) year of experience preparing, calculating and maintaining payroll and/or personnel records.

• Completion of thirty (30) semester / forty‑five (45) quarter units of coursework from an accredited college, university or business school with a minimum of twelve (12) semester / eighteen (18) quarter units of coursework in business administration, accounting, mathematics, human resources, or a closely related field may substitute for one (1) year of the required experience; OR
• Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association may substitute for one (1) year of the required experience.

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.

Candidates who meet the minimum qualifications will be invited to participate in a written multiple‑choice examination, designed to measure their relative knowledge, skills and abilities in job‑related areas. The multiple‑choice examination may include, but is not limited to: knowledge of payroll preparation related laws, rules and regulations; knowledge of personnel related laws, rules, and regulations; the ability to input data into an automated system, the ability to perform payroll related functions;

the ability to perform personnel related procedures; written communication skills; the ability to maintain records; and the ability to establish and maintain effective working relationships.

Please note, if you apply, and also meet the minimum qualification requirements for the 1222 Senior Payroll and Personnel Clerk and/or 1224 Principal Payroll and Personnel Clerk you will only be scheduled once for the Payroll Examination.

In accordance with Civil Service Rule 111.11.4, inspection privileges do not apply to the questions and answers in this examination. This multiple‑choice exam will be administered remotely. This computer‑administered exam can be taken didates must have access to a computer and reliable internet connection to participate in these exams. Candidates will be scheduled for a specific time and date to complete the examination.

Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. Candidates must achieve a passing score on all selection procedures in order to be ranked on the eligible list.

Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human…