Senior Project Coordinator, US Commercial Field

The Opportunity

• Provides project planning and executional support for key field events, activities and initiatives. Will need to travel for large events to ensure program components, materials, stakeholders, timelines and logistics are aligned for successful execution.
• Leads meeting support, coordinates logistics, and partners with functional leaders in creation, preparation, organization and communication of key meeting materials for all field team meetings, trainings and regional/division meetings.
• Serves as a coordination point across various stakeholders including field leaders and team members at all levels, cross functional business partners and external vendors/ agencies.
• Establishes processes, timelines and milestones to plan and execute on key field events and initiatives. Flags gaps, inefficiencies, and risks in existing processes, and proposes solutions and improvements.
• Plans and coordinates conference attendance and related activities, including conference registration, hotel stays, reception arrangements, catering, and logistics for external events (i.e., speaker series, ad boards, KOL meetings).
• Partners with the Administration team members to plan and coordinate domestic and international travel including flights, VISA applications, travel documents, car transport, hotel bookings, restaurant reservations and other travel related needs of senior field leaders as needed; this may require evening or weekend support, depending on the travel requirements.
• Handles recruitment and onboarding activities including, more complex candidate interview scheduling for the functions supported, as well as management 1st day of new hire planning for the cohorts of sales new hires with HR and hiring manager. Maintains project, event and training documentation, timelines and trackers to ensure transparency and compliance.
• Partners with Administration team members to coordinate expense report processing and reconciliation of receipts and credit card statements for senior field leaders as needed.
• Provides presentation slides support: consolidation, formatting, content organization as requested.
• Works with Contract Administration team and business partners to coordinate consulting and/or master service agreements in partnership with legal to ensure they are in place and executed properly, including within approval limits, to support functional groups.
• Fosters an open, inclusive, and collaborative culture within US Region department. Partners with Commercialization Operations and Administration team members to find synergies across activities.

• Bachelor’s degree required with 10+ years of progressive experience in event planning, project coordination, program management, operations or similar roles, of which 3+ years in biopharma or life sciences.
• Familiarity with commercial field operations and commercial launches.
• Exhibits impeccable integrity and sound judgment to handle highly sensitive and confidential material and information.
• Strong organizational, project and time management skills; detail oriented and ability to manage multiple deliverables.
• Ability to prioritize, multi-task with minimal direction.
• Ability to collaborate with multiple stakeholders across field teams, cross functional partners, and/or external vendors.
• Ability to navigate organizational complexities and seek solutions for continuous improvement
• Ability to influence without authority and drive progress across teams.
• Willingness to support Revolution Medicines to succeed by thinking outside of the box and job description.
• Able to adapt to changes in the work environment.
• Professional demeanor and team-player while maintaining positive, team-focused attitude.
• Proactive and excellent self-initiative.
• Proficient with MS Word, Excel, PowerPoint, and Outlook calendar.

• Experience with applicant tracking systems highly preferred.
• Experience with project management tools, (i.e. Smart Sheet) and communications platforms (i.e., Teams portal development, newsletters) is a plus.

Base Pay Salary Range

$120,000 — $150,000 USD

Revolution Medicines is an equal opportunity employer and prohibits unlawful…