Workplace Operations Coordinator On-Site SF

At World Labs, we’re building Large World Models—AI systems that understand, reason about, and interact with the physical world. Our work sits at the frontier of spatial intelligence, robotics, and multimodal AI, with the goal of enabling machines to perceive and operate in complex real‑world environments.

We’re assembling a global team of researchers, engineers, and builders to push beyond today’s limitations in artificial intelligence. If you’re excited to work on foundational technology that will redefine how machines understand the world—and how people interact with AI—this role is for you.

World Labs is an AI research and development company focused on creating spatially intelligent systems that can model, reason, and act in the real world. We believe the next generation of AI will not live only in text or pixels, but in three‑dimensional, dynamic environments
—and we are building the core models to make that possible.

Our team brings together expertise across machine learning, robotics, computer vision, simulation, and systems engineering. We operate with the urgency of a startup and the ambition of a research lab, tackling long‑horizon problems that demand creativity, rigor, and resilience.

Everything we do is in service of building the most capable world models possible—and using them to empower people, industries, and society.

• Coordinate and schedule interviews between candidates and hiring teams, managing complex shifting calendars
• Maintain applicant tracking system (ATS) by updating candidate records, tracking pipeline metrics, and ensuring data accuracy
• Support new hire onboarding processes including background checks, offer letter preparation, and first‑day logistics
• Serve as the primary point of contact for candidates throughout the recruitment process, providing timely updates and excellent candidate experience throughout the process

• Manage day‑to‑day office needs, including supplies, vendor relationships, and general organization
• Track and follow up on partnership care packages and similar initiatives
• Help plan and execute team events, off‑sites, and company gatherings

• Take on special projects as they arise in a fast‑moving startup environment
• Identify opportunities to improve processes, systems, organization, and daily operations
• Jump in where needed to help the team run smoothly

• 1–3 years of administrative, operations, coordinator, or similar experience (or equivalent experience through internships, startups, non‑traditional backgrounds, or fast‑paced environments)
• Strong organizational skills with sharp attention to detail and follow‑through
• Clear, timely, and professional written and verbal communication
• Comfort with ambiguity, changing priorities, and a “no task too small” mindset
• Tech‑savvy and curious, with confidence in navigating digital tools and figuring things out independently
• Sound judgement and discretion when handling confidential information
• Collaborative, proactive, and genuinely curious about how a growing startup operates
• An inquisitive mindset and interest in business operations, people, and how teams work

• This is a full‑time, on‑site role based at our San Francisco office. The regular schedule is Monday through Friday, with occasional weekend availability required based on business needs. This position is not eligible for remote or hybrid work.

• Proactive Problem Solver: You notice what’s broken before anyone flags it, follow through without being asked, and take pride in the details that keep a team running.
• Force Multiplier: You just don’t complete tasks – you make the people around you better by keeping them organized, anticipating what’s next, and ensuring nothing slips through the cracks.
• Fearless Innovator: You thrive on challenges and aren't afraid to tackle the impossible.
• Resilient & Adaptable: You get energy from making things work. You thrive in fast‑paced environments, and adapt well when priorities shift on a dime.
• Collaborative Spirit: You build trust through reliability, follow‑through, and a “no…