Legal Administrative Assistant

Summary

The San Francisco office of Clark Hill LLP is seeking a Legal Administrative Assistant (LAA) to join our CHART Team (Clark Hill Administrative Resource Team) supporting its Litigation attorneys. The ideal candidate will be proficient with Microsoft Office—including Outlook, Word, and Excel—and experienced in using styles and creating and formatting complex documents. This position reports to the CHART Manager and Office Manager and is responsible for ensuring optimal workflow by providing both administrative and litigation support as part of CHART.

It is a 37.5‑hour, non‑exempt, hybrid role requiring 3 days/week on site.

• Provides general administrative assistance, such as maintaining attorneys' calendars and making travel arrangements.
• Provides administrative and litigation assistance to Team Lead and assigned teams.
• Drafts and proofreads correspondence and legal documents, such as pleadings and contracts.
• Responsible for time entries.
• Creates letters, memos, and reports as required; prepares and distributes office correspondence.
• Enters conflict information into the system to run conflict checks for new clients and open matters.
• Manages client billing by preparing, finalizing, and sending out bills, and resolving billing issues in cooperation with the billing attorney.
• Understands and delivers on the needs of internal customers.
• Completes and submits check request forms.
• Communicates with clients and witnesses to schedule meetings, interviews, and depositions.
• Gets trained on various technology applications used across the firm as needed.
• Manages, organizes, and maintains documents in paper or electronic filing systems.
• Electronically files motions with the appropriate court system(s) (when applicable).
• Provides documentation to clients and opposing counsel as required.
• Manages incoming phone calls and inquiries, as required by some attorneys.
• Performs billable work if qualified and requested on an as‑needed basis.
• Performs other duties or tasks as assigned by the CHART Manager, Office Manager, attorneys, paralegals, or Business Unit Leader.

• Effective verbal, non‑verbal, and written communication skills.
• Strong teamwork and collaboration capabilities.
• Good prioritization and attention to detail.
• Strong initiative and the ability to work independently and as part of a team.
• Ability to anticipate, diffuse, and resolve disagreements.
• Strong personal resilience.
• Understanding of attorneys' roles and how to deliver services to meet their needs and preferences.
• Knowledge of firm operations and how to get things done.
• Dedication to consistently meeting the expectations of internal customers.
• High competence in MS Office applications and other legal software as required.

• High school diploma or GED equivalent required.
• Three (3) to five (5) years of prior successful experience as an Administrative Assistant or Legal Secretary, with litigation experience required.
• Preferred experience in the specific or related practice area.

The salary range at the time of posting is approximately $40–$50 per hour, or $80,000–$100,000 annually, depending on experience and based on a full‑time work schedule. Actual compensation will be influenced by various factors, including qualifications, experience, skills, training, internal equity, and market data. Clark Hill offers health insurance (with optional HSA/FSA), short‑term disability, long‑term disability, dental insurance, vision care, life insurance, 401(k), vacation, sick time, parking/public transportation allowance, and an employee assistance program.

Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, we provide our clients with an exceptional team dedicated to outstanding service. We recruit and develop talented individuals and empower them to contribute to our diverse legal and industry experience. We work in agile, collaborative teams, partnering with clients to help them reach and exceed their business goals.

Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace our strategic goals, and bring critical skills and experience. Successful employees have strong academic credentials, interpersonal, and communication skills. We provide a collaborative environment that offers both professional and personally rewarding career opportunities.