Executive Assistant to CEO; Office + Ops

About Watney

Watney develops autonomous robots to enable the growth of critical infrastructure. Having recently raised $21 million in seed funding from Conviction, Abstract and A*, we’re partnering with the world’s largest hyperscalers to accelerate datacenter buildout and breakfix.

You’ll be the CEO’s force-multiplier and the operational glue for our San Francisco HQ. This is a hybrid EA / Office Lead / Recruiting Coordinator role: protect the CEO’s time, keep the office humming, and run candidate logistics so we hire fast and well. High judgement, high discretion, and a bias for action are non-negotiable.

• Own complex calendar, travel, and meeting prep across time zones; anticipate conflicts and negotiate priorities.
• Prepare briefs, pre-reads, agendas, and follow-ups; track action items to closure.
• Triage inbox, draft crisp communications, and coordinate investor/board and key customer touchpoints.
• Support special projects (fundraising materials, customer visits, demos, vendor negotiations) with tight confidentiality.

• Stand up and run day-to-day office ops: access/badges, supplies, lab/meeting spaces, vendor management, shipping/receiving coordination.
• Plan onsite events, exec offsites, customer walk-throughs, and all-hands.
• Manage facilities vendors (IT, cleaning, snacks/catering, safety/EHS basics) and track budget vs. plan.

• Partner with hiring managers and recruiting to drive a tight funnel: scheduling interviews, booking travel for candidates, onsite hosting and receipt reimbursement.
• Maintain candidate comms and a white‑glove experience; including a fast response time.
• Help run interview panels, take notes where needed, and chase decisions within 24–48 hours.

• Own the exec and company operating cadence: weekly staff, OKR reviews, QBRs, board prep.
• Build lightweight systems (templates, checklists, trackers) that make the team faster every week.

• CEO time back: ≥30% of recurring conflicts resolved before they occur; weekly priorities documented by Monday 9am.
• Office uptime: vendors consolidated, SLAs in place; zero stock‑outs; spaces ready for guests daily.
• Recruiting velocity: time‑to‑schedule