Legal Support Specialist

Join our Litigation Team as a Legal Support Specialist located in our San Francisco office.

This role will be based in our San Francisco office, on a hybrid basis. Regular in-office presence is required at a minimum of three days a week with our core days being Tuesday through Thursday. We may also require in-office presence for team meetings, training opportunities, and relationship building. This role reports to the Talent Services Manager.

This position provides high-level secretarial and administrative support to five or more attorneys. Candidate should also be flexible to work overtime as needed. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service.

If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

• Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required
• Sorts, reads and annotates incoming mail and documents as required.
• Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner.
• Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders.
• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings.
• Establishes and maintains filing and records, in both hard copy and electronic formats.
• Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results.
• Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools.
• Performs and oversees proof reading of briefs and other legal documents.
• Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff.
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.

• Proficiency with rules for court document filings
• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence
• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
• Strong attention to detail, organizational skills and ability to manage time effectively
• Excellent interpersonal skills, communication skills and the ability to collaborate well in a team
• Position also requires the ability to work under pressure to meet strict deadlines.

• Bachelor’s Degree or equivalent experience preferred
• Minimum 3 years of experience as a legal secretary/assistant, working in a litigation or labor and employment law practice

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing
• Exceptional computer skills with the ability to learn new software applications quickly

The expected pay range for this position is: $40.38 to $47.62 per hour.

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