Executive Assistant, Technology, Data & Intelligence; TDI

Get to know Okta Okta is The World's Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth. At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we're looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We're building a world where Identity belongs to you.

Accelerate your career by joining the Technology, Data & Intelligence (TDI) team as an Executive Assistant. In this role, you will provide critical support to multiple Vice Presidents in our department, acting as a strategic partner to leadership.

We are looking for an individual who excels at solving scheduling puzzles and driving work forward, and who exercises sound judgment and confidentiality, even when navigating ambiguity. Specifically, this will involve mastering complex logistics - proactively and efficiently managing calendars, coordinating global travel, coordinating with other administrative staff, and flawlessly executing events on behalf of our leadership team.

• Strategic Calendar Management:
  You won’t just schedule meetings; you will maximize executive productivity by exercising independent judgment to prioritize conflicting demands, resolving scheduling puzzles across global time zones.
• Global Logistics & Travel:
  Coordinate complex domestic and international travel itineraries, ensuring seamless transitions and accurate expense reporting.
• Project & Event Coordination:
  Drive team culture by leading the planning and execution of team off‑sites, socials, and special projects. You will foster community and maintain a pulse on team morale.
• Gatekeeper & Gateway:
  Serve as a trusted liaison between your VPs and internal/external stakeholders. You will field incoming requests with diplomacy and handle highly confidential information with absolute discretion.
• Operational Agility:
  Adapt to changing priorities in a fast‑paced environment, providing backup support to fellow EAs to ensure the TDI administrative team runs flawlessly.

• Experience:
  
  4+ years as an Executive Assistant, with a strong track record supporting multiple VP‑level leaders in a fast‑moving technology environment.
• Logistical Mastery:
  Proven expertise in managing complex, ever‑changing schedules and global travel logistics using independent judgment.
• Tech & AI Savvy:
  Expert proficiency in Google Workspace (Calendar, Docs, Sheets, Slides), Slack, and Zoom. Bonus points for experience using AI tools to accelerate workflows and improve efficiency.
• Communication:
  Excellent verbal and written communication skills, with the ability to build productive working relationships across all levels of the organization.
• Judgment & Discretion:
  You have a “vault‑like” approach to confidentiality and can make sound decisions even when you don’t have all the answers.

What you can look forward to as a Full‑Time Okta employee!

• Amazing Benefits
• Making Social Impact
• Developing Talent and Fostering Connection + Community at Okta

The annual base salary range for this position for candidates located in the San Francisco Bay area is $110,000 – $166,000 USD. For candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York, and Washington, the range is $98,000 – $148,000 USD. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies.

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Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting…