Executive Assistant - EVP Stores

Executive Assistant - EVP Stores

Williams‑Sonoma, Inc. invites you to apply for this full‑time Executive Administrative position supporting the EVP of Stores for all WSI brands.

We are seeking a positive, dynamic Executive Assistant to provide administrative support to the EVP of Stores for all WSI Brands. In this role you will provide day‑to‑day assistance to the EVP, as well as general support as needed to other departments. The goal of this role is to maintain a safe and pleasant office environment, with superb attention to detail and customer service.

• Strategically manage and maintain the EVP’s schedule so that workdays are efficiently organized.
• Plan all aspects of domestic and international travel, optimizing and balancing executive's time with cost of travel. Includes forecasting and managing to the travel budget.
• Plan, coordinate, and execute meeting setup and events, including room set‑ups, light catering, Audio/Visual setup, attendance tracking, and materials distribution.
• Provide agendas, detailed data, information and resources to the executive in preparation for meetings.
• Prepare expense reports for the executive. Review and approve expense reports for direct reports in accordance with company travel policy.
• Phone support for executive and backup support for other executives as needed. Includes answering, screening, taking messages/gathering information and re‑directing to the appropriate person or team.
• Act as a liaison between executive, their team and other key business partners keeping everyone connected and informed.
• Draft and edit communication in the voice of the executive and company. Resolve time sensitive issues with a high degree of precision and professionalism.
• Maintain hard and soft copy filing, including departmental organization charts for the company, annual budget book, department contact lists and other items as directed.
• Process invoices and order supplies in COUPA.
• Manage time cards in KRONOS and EZLABOR.
• Utilize other company systems and platforms as needed for various tasks.
• Handle multiple tasks, switching priorities and focus as needed.
• Build relationships with people and teams across the company to foster process improvement and resolve issues.
• Perform and prioritize special projects as directed; handle confidential and sensitive information. "No task is too small" approach.
• Operate a computer and communicate via telephone.
• Transport materials and equipment and lift, move, and carry objects up to 50 pounds on a limited basis.

• Minimum 5 years of experience as an executive assistant.
• Strong verbal and written communication skills.
• The ability to effectively prioritize and work on multiple projects in a deadline‑driven environment.
• Excellent, professional customer service and ability to respond to requests quickly under pressure. Proactive problem‑solving skills; must be able to collaborate with others at all levels of the organization.
• Strong analytical skills.
• Excellent Outlook skills for Calendar, PowerPoint, Excel, Word and email.
• Experience in Office 365.
• Nice to have experience using COUPA, KRONOS, EZLABOR.
• The ability to handle highly confidential information with the utmost discretion.
• Ability to perform work onsite in the San Francisco office full‑time pending state, local, and Company return‑to‑work guidance during and after the COVID‑19 pandemic.

We firmly believe that working in a culture focused on diversity, equity, and inclusion spurs innovation, creates healthy and high‑performing teams, and delivers superior customer experiences. We will create and nurture a global company culture where we confidently bring our authentic selves to work every day: where the only criteria for advancement are the quality of our work, the contributions we make to our teams and the business, and our ability to lead;

and where our individual differences—whatever they may be—are valued, explored and appreciated.

• A generous discount on all Williams‑Sonoma, Inc. brands.
• A 401(k) plan and other investment opportunities.
• Paid vacations, holidays, and time off to…