Office Manager

A professional services organization with a global footprint is seeking an Office Manager to support one of its U.S. offices. This role is responsible for ensuring smooth day‑to‑day operations, creating a welcoming and efficient workplace, and providing high‑level administrative support to senior leaders.

The Office Manager partners closely with local leadership and a distributed administrative support team to maintain operational excellence, support employee experience, and contribute to internal initiatives that strengthen culture and collaboration.

This position reports to a senior operations leader, with a dotted‑line relationship to local office leadership.

• Office Operations & Employee
  
  Experience:
  
  Serve as a central point of contact for office operations and workplace coordination;
  Partner with local leadership to support administrative needs and office priorities;
  Proactively identify opportunities to improve office functionality, safety, and employee experience;
  Communicate office updates and changes to relevant stakeholders;
  Oversee office supply inventory, including kitchen and shared resources;
  Manage relationships with external vendors (e.g., facilities, maintenance, office services);
  Coordinate office programs, internal meetings, and events;
  Ensure new hires are set up effectively, including workspace readiness and office access;
  Maintain office seating plans and support space planning efforts;
  Schedule and support meetings, including agendas, minutes, room setup, and catering as needed;
  Collaborate with internal teams (e.g., IT, HR, Finance) on initiatives impacting the local office;
  Maintain awareness of office activities to ensure appropriate scheduling and coordination;
  Manage office‑level budget tracking in partnership with finance.

• Executive & Leadership Administrative Support:
  The Office Manager provides dedicated administrative support to aligned senior and extended leadership team members, including coordinating complex travel arrangements; preparing and submitting expense reports; supporting tracking and execution of client or project‑related documentation; managing calendars and scheduling for internal and external meetings; providing ad hoc administrative support as required.

• Team & Cross‑Office Leadership:
  As part of a broader administrative support function, the Office Manager is expected to lead, coach, and support administrative staff and/or reception team members; participate in cross‑office initiatives, including training and process improvement efforts; support capacity planning to ensure appropriate coverage for leadership and initiatives; gather feedback from internal stakeholders and recommend enhancements to service delivery.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)