Office Manager & Bookkeeping Coordinator

Overview

S.A. Baxter Inc. | San Francisco, CA | Full-Time | In-Office

About S.A. Baxter Inc. S.A. Baxter Inc. is a San Francisco-based residential construction firm specializing in high-end renovations. We work with thoughtful homeowners, architects, and designers to deliver well-executed projects with strong communication and craftsmanship. As we continue to grow, we are strengthening our internal operations to support our project teams and leadership with better organization, clarity, and financial visibility.

The Role

We are seeking a reliable, organized Office Manager & Bookkeeping Coordinator to support day-to-day operations and project financial administration.

This role is ideal for someone who enjoys keeping things organized, accurate, and moving forward, and who wants to grow within a high-end residential construction environment.

You will not be expected to act as a Controller. Instead, you ll support bookkeeping, billing, and office systems while working closely with ownership and external accounting partners.

Learn more at:

• Office & Project Administration
• Manage daily office operations and internal coordination
• Maintain organized digital and project files
• Support Project Managers with documentation, billing support, and workflow tracking
• Assist with onboarding paperwork and internal compliance tasks
• Serve as a professional point of contact for vendors and consultants
• Bookkeeping Support
• Assist with accounts payable and receivable
• Prepare invoices and support client billing
• Track expenses and support job costing accuracy
• Coordinate payroll and vendor payments
• Maintain clean records for external bookkeeper / CPA review
• Systems & Tools
• Use Job Tread to support project tracking and billing
• Ensure data accuracy across systems
• Help maintain consistent internal processes

• 2-4+ years in office management, construction admin, or bookkeeping support
• Experience in residential construction or renovation strongly preferred
• Comfortable with AP/AR and invoicing (full bookkeeping mastery not required)
• Experience with Job Tread is a strong plus
• Detail-oriented, reliable, and organized
• Clear communicator who follows through

• Salary: $80,000 - $95,000 DOE
• PTO and paid holidays
• Clear opportunity to grow responsibilities and compensation as skills expand
• Exposure to high-end residential projects and operations

Salary: $80,000 - $95,000 per year

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