Executive Assistant Investment Firm

Overview

Location: Presidio, San Francisco | In-office

Industry: Leading Global Investment Firm

Firm Style: Dynamic, fast-paced, team-oriented

• Have 3+ years of office experience (bonus points if it's in financial services!)
• Are a pro with Microsoft Office (Excel, Word, Outlook, PowerPoint) and Concur
• Have strong communication skills, both written and spoken
• Are super organized and can keep things running smoothly
• Bring integrity, discretion, and a high level of competence to everything you do
• Can juggle multiple tasks and priorities while working with a team
• Love solving problems and are always motivated to get things done!

• Team support style of varying levels of seniority in the SF office
• Anticipated hours to be 8am-5pm, however, hours may change based on team needs
• General administrative assistant duties as follows:
  • calendar administration and coordinating meetings/interviews across multiple time zones
  • travel management (domestic and international)
  • phone coverage
  • expense reporting for team
  • inbox cover for EA teammates when necessary
  • Liaising with external vendors and business contacts
  • Coordination of various office events
• Handling sensitive documents such as legal documents, invoices, presentations and more
• Management of multiple party signatures for various documents

Our client is looking for candidates who demonstrate high trust and integrity in everything they do, and who possess a strong combination of organizational and interpersonal communication skills. As a team player with a positive attitude, you should also have the ability to work independently when needed. A strong work ethic and a "can-do" attitude are essential, along with a willingness to seek out new learning opportunities and take on additional tasks or responsibilities as they arise.