Executive Assistant to Director of National Organization Headquarters

A nationally recognized fraternal and civic organization with historic roots and a modern operational footprint is seeking an Executive Assistant to support its Director and headquarters leadership team. This role blends high-level executive assistance with office management, serving as a central point of coordination for a small, distributed team. This is an on-site position ideal for an experienced Executive Assistant who thrives in structured environments, values discretion, and excels at keeping leadership and operations functioning at an optimal level.

• BA/BS from a competitive U.S. college
• Minimum of 3 years’ experience as an Executive Assistant or senior administrative professional
• Strong proficiency with Asana, Microsoft Suite, and either Google Workspace or Outlook
• Proven ability to support senior leadership with professionalism and discretion
• Highly organized, detail-oriented, and reliable

• Provide direct administrative support to the National Director and C‑Suite leadership
• Manage complex calendars, scheduling, and domestic travel
• Coordinate communication with internal teams and external stakeholders, including senior leadership and partners
• Prepare meetings, agendas, materials, and post‑meeting summaries
• Keep central office organized, stocked and running smoothly
• Ensure smooth day‑to‑day headquarters operations and office logistics
• Manage and allocate shared work spaces for a hybrid team
• Serve as point of contact for vendors and service providers

There is room for growth in this position.

M–F, 10am-3pm

$40/hour