Executive Administrative Assistant

Support executive leadership in a fast-paced AI startup. Enable leaders to operate at their highest leverage by streamlining communication, managing workflows, and ensuring critical tasks move forward without friction.

• Manage daily administrative tasks, including scheduling, purchases, travel, and emails
• Help create and organize databases and documents
• Coordinate team meetings and events and prepare agendas
• Assist in project management by tracking deadlines and facilitating communication
• Handle expense reporting, invoicing, and basic accounting tasks
• Liaise with vendors, clients, and investors
• Maintain office supplies and manage inventory
• Process expenses, reimbursements, and vendor interactions
• Contribute to the mission of augmenting human memory with AI

• Proven experience as an administrative assistant or similar role
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Solid written and verbal communication skills
• Calm, resourceful, and unflappable under pressure
• High attention to detail and ability to multitask
• Proficiency with office software and productivity tools
• High school diploma required

• Bachelor's degree preferred
• Experience in a startup or fast-paced tech environment
• Familiarity with AI/ML industry
• Experience supporting C-level executives
• Knowledge of basic accounting principles
• Experience with project management tools