Founder's Associate, Business Operations; SF

Location

San Francisco

Full time

Operations

Prime Intellect is seeking a highly organised, proactive, and resourceful Office Manager to ensure our San Francisco office runs smoothly and provide an exceptional environment for our teams and visitors. This role is ideal for someone who thrives in a fast-paced startup, enjoys making things work seamlessly behind the scenes, and takes pride in creating a warm, efficient, and well-run workspace.

Prime Intellect’s mission is to build the open superintelligence stack: from globally distributed compute to frontier agentic models, enabling anyone to train, deploy, and benefit from AGI. Backed by leading investors including Founders Fund and Menlo Ventures, we are a fast-growing, mission-driven team building the foundation for openly accessible AGI.

As Office Manager, you will own day-to-day operations across our physical spaces, supporting the team and ensuring the office is a productive, comfortable, and well-run environment. You will work closely with leadership, facilities, vendors, and team members across SF and Berlin.

You will be responsible for:

• Run daily office operations and keep the workspace organised and efficient.
• Manage cleaners, facilities providers, handyman visits, and building management.
• Maintain desks, furniture, hardware inventory, and general office upkeep.
• Oversee meeting rooms, visitor access, and front-of-house presence.

• Coordinate daily or weekly group lunch and dinner orders
  .
• Manage snacks, drinks, and pantry restocking.
• Organise team socials, internal events, workshops, and quarterly off-sites.
• Assist with booking tickets for travel, conferences, and team activities.

• Handle all Amazon and vendor orders
  , sourcing, and procurement.
• Organise pickups, deliveries, couriers, and shipments (domestic & international).
• Track office supplies, hardware, and restocking schedules.

• Support onboarding of new hires: desks, equipment, welcome packs, access.
• Assist with lightweight IT coordination and hardware setup.
• Provide friendly, responsive support for day-to-day team needs.

• Manage office-related invoices, expenses, and budget tracking.
• Maintain relationships with vendors and service providers.
• Oversee compliance with basic health, safety, and building requirements.

• Highly organised, reliable, and detail-oriented.
• Strong multitasker who thrives in fast-moving, ambiguous environments.
• Excellent communicator with a warm, people-first mindset.
• Comfortable taking ownership and solving problems independently.
• Experience in office operations or startup environments is a strong plus.

• Be part of a talented, mission-driven team building the future of AGI.
• Help shape and scale the operational backbone of a fast-growing company.
• Work from a vibrant office in San Francisco
  .
• Join a culture that values initiative, creativity, and impact.