Executive Assistant

Overview

Executive Assistant to the Founder (with Personal Assistant Focus) –

Location:

in‑office environment;

Schedule:

Full‑time, results‑based, flexible hours;
Compensation: $100,000-$150,000.

We are seeking an energetic, adaptable, and resourceful Executive Assistant (EA) to support our Founder in both professional and personal capacities. This role is ideal for someone who thrives in a fast-moving, sometimes chaotic start‑up environment, enjoys wearing many hats, and is comfortable taking initiative without needing heavy direction.

You'll support the Founder across a wide range of tasks—from scheduling meetings and coordinating travel to handling personal errands and stepping in to solve problems before they become issues. Trust, responsiveness, and flexibility are essential, as the Founder frequently travels and may need support outside traditional office hours.

This is a highly relationship‑driven position where your attentiveness, judgment, and reliability will directly contribute to the success of the business.

• Founder Support:
  Manage and maintain the Founder s calendar with precision; proactively organize, prioritize, and adjust as needed.
• Coordinate personal errands and appointments.
• Serve as a point of contact and gatekeeper, filtering incoming requests and ensuring the Founder s time is optimized.
• Be available for occasional early morning or late evening communication based on the Founder s schedule and travel.
• Administrative & Operational Support:
  Assist with scheduling meetings, preparing agendas, and ensuring the Founder has everything needed in advance.
• Coordinate team lunches, offsites, and internal gatherings.
• Partner with the current remote EA to ensure seamless division of responsibilities and follow-through.
• Support office operations and execute any task — large or small — to keep the Founder and company running smoothly.
• Travel Coordination:
  Organize complex domestic and international travel, often with fast-changing itineraries.
• Manage logistics for potential expansion activities (e.g., Singapore, Zurich).
• Ensure the Founder is fully prepared for all travel-related meetings and commitments.

• A quick learner: You may have less formal experience, but you pick things up fast and love solving problems.
• Energetic and proactive: You re willing—and excited—to tackle a wide variety of tasks.
• Flexible and adaptable: You can pivot quickly, handle ambiguity, and stay calm when things get hectic.
• Smart, personable, and fun: You bring positive energy and feel comfortable being in the office daily.
• Caring and attentive: You build genuine trust with the Founder by anticipating needs and staying one step ahead.
• Responsive and reliable: Weekend or off-hours needs don t overwhelm you; you understand the nature of start‑up leadership support.
• Organized and detail-oriented: You don t drop balls—you catch them early and keep things running smoothly.

• Casual, non‑corporate atmosphere
• No dress code; bring your authentic self
• Rapidly growing company with frequent Founder travel

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions by visiting

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)