Executive Assistant to CEO
Listed on 2026-01-23
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management, Business Administration
Company Overview:
On behalf of our client, Verge Genomics, we are hiring for an Executive Assistant to the CEO. At Verge Genomics, we are at the forefront of biotechnology innovation, advancing groundbreaking solutions to improve health outcomes and transform lives. Our mission-driven team thrives in a collaborative, fast‑paced environment where innovation and integrity drive everything we do. We are seeking a highly organized and proactive Executive Assistant to provide exceptional support exclusively to our CEO, ensuring seamless daily operations, strategic support, and personal assistance as needed.
Our mission is to develop better drugs, faster using AI to improve clinical success rates. CONVERGE, our AI drug discovery engine, houses one of the field’s largest proprietary multi‑modal human tissue datasets. We use machine learning to map the complex causes of disease, discover new targets with a greater probability of success, and de‑risk development decisions.
Position Overview:The Executive Assistant to the CEO will serve as a trusted partner and critical support system for the CEO, managing both professional and personal responsibilities to ensure efficiency and focus. This role requires a seasoned professional with a proactive mindset, exceptional organizational skills, and the ability to work autonomously with minimal touchpoints and direction from the CEO. The ideal candidate is self‑motivated, highly efficient, and capable of managing multiple priorities in a fast‑paced, high‑output environment.
Approximately 20% of the role will involve personal support to the CEO, ensuring alignment between their professional and personal commitments.
This role offers flexibility and can be performed remotely.
Key Responsibilities:Professional Support (80%)
- Manage the CEO’s complex calendar, including scheduling meetings, coordinating travel arrangements, and handling logistics with precision.
- Proactively prioritize and adjust the CEO’s schedule based on evolving business needs and personal commitments.
- Plan and coordinate executive‑level meetings, including preparing agendas, taking minutes, and tracking follow‑up actions.
- Organize virtual and in‑person events, including leadership off‑sites and strategic planning sessions.
- Register for conferences and manage all related logistics.
- Draft, edit, and proofread correspondence, presentations, and reports on behalf of the CEO, ensuring clarity and professionalism.
- Serve as the primary point of contact for internal and external stakeholders communicating with the CEO, maintaining confidentiality and professionalism.
- Develop and implement systems to optimize the CEO’s workflow, enhancing productivity and efficiency.
- Anticipate potential hurdles and proactively identify solutions to streamline operations.
- Support special projects and strategic initiatives led by the CEO, ensuring deadlines are met and deliverables are of the highest quality.
- Collaborate with internal and external stakeholders to drive progress on key priorities.
- Manage Linked In contacts.
- Assist with personal errands, such as coordinating deliveries, managing household vendors, or arranging personal appointments.
- Oversee tasks related to the CEO’s personal schedule to ensure alignment with professional commitments.
- Order prescriptions, schedule doctor appointments, liaise with nurses as needed, complete medical forms and questionnaires, and share health insurance information.
- Coordinate with the Financial Advisor Team to ensure timely completion of documents and share access codes when necessary.
- Coordinate personal travel arrangements for the CEO, including flights, accommodations, and itineraries for family or leisure trips.
- Manage logistics related to personal commitments, events, or reservations.
- Liaise with household staff or vendors to manage home‑related tasks (e.g., repairs, maintenance, or services).
- Ensure personal and household needs are addressed efficiently to minimize distractions.
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