Administrative Assistant

The Admin Assistant serves as the first point of contact for visitors and clients, providing excellent customer service and administrative support for the Associate Admin and CFO. This role is responsible for managing the front desk area, handling incoming calls, greeting guests, and assisting with general office tasks to ensure smooth daily operations.

Pay range: $30-37/hour

Parking: onsite parking; close to BART (5-minute walk)

Work Hours: Monday–Friday, 7:30 AM to 4:00 PM or 6:30am-3pm

Type of Position:
Contract to hire

Key Responsibilities:

• Provide administrative support for the CFO and Associate Admin
• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls promptly.
• Maintain a clean and organized kitchen and reception area.
• Receive, sort, scan and distribute mail, deliveries, and messages.
• Schedule appointments, meetings, and conference room reservations.
• Assist with administrative tasks such as data entry, filing, and photocopying.
• Manage office supplies inventory and place orders as needed.
• Support other departments with clerical and customer service tasks.
• Uphold company security by following safety procedures and controlling access through the front desk.
• Perform other duties as assigned by management.
• Comfortable working with and being point of contact to outside vendors/accounts.

Qualifications:

• High school diploma or equivalent; associate’s degree preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Slack, Envoy, Coupa) and general office equipment.
• Professional appearance and demeanor.
• Ability to handle confidential information with discretion.
• Office-based position with regular interaction with staff and visitors.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.