Secretary​/Admin Asst level II

Description

Tele Solv Consulting is seeking a Secretary/Admin Assistant Level II to support a federal client in the San Francisco, CA area.

Final date to receive applications: 31 January 2026

Department: Federal Services

Location: San Francisco, CA

Compensation: $28.45 / hour

• Minimum education and experience requirements:
  High School diploma and one (1) year experience.
• Desired education and experience requirements:
  Two (2) years’ experience.
• Proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports.
• Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint.
• Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Excellent presentation skills.
• Strong analytical skills. Ability to conduct online research.
• Resourcefulness, initiative and skill to function in a fast‑paced environment.
• Attention to detail in goal/task accomplishment with minimal supervision.
• Professionalism and the ability to interact effectively with others.
• Ability to meet planned and unscheduled deadlines in a timely manner.
• Able to work independently.
• All candidates will be required to undergo a background suitability clearance.

• Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office.
• Provides administrative support for a Federal government agency performing a combination of various clerical and administrative duties requiring overall knowledge of federal government agency systems, policies and procedures.
• Maintains the staff reception office area, greets visitors, and directs them to the appropriate federal government staff personnel. Receives and responds to calls from customers, federal government personnel at all levels, and the general public regarding requests for information, building services, federal government services including Freedom of Information Act document gathering. Schedules appointments, makes arrangements for interviews and meetings, and communicates meeting details, including times, participants, and locations, as directed by Federal government management or staff.
• All personnel shall compose routine correspondence.
• Answers all phone calls and email correspondence in a timely manner. Any questions are answered in a professional manner and routed to the appropriate Federal government personnel.
• Manages each District Office calendar schedule and is responsible for oversight of up to three calendars, including one for the District Commander and two for Area Commanders. Independently determines which matters to handle personally and which ones to refer to other Federal government management and personnel. Maintains personnel files and employee records.
• Sets up meetings and teleconferences to support the district, which requires scheduling and setting up of conference rooms and arranging and disseminating information regarding meetings and teleconferences. Prepares materials for meetings and records meeting minutes.
• Organizes the flow of administrative and clerical work to ensure an appropriate and proper communication of important information between District Commander and Regional Staff, Area Commanders and other Federal Agency personnel.
• Files documents and correspondence pertaining to time and attendance, personnel actions, reports, awards and other memorandums and various recurring work files, as required. Maintains and assists in timekeeping through systems such as GovTA and runs reports as required for time and attendance. Runs daily attendance reports and provides them to management.
• Maintains access to various databases to compile and provide information to government personnel.
• Prepares correspondence documentation and mailing labels by copying data from one record to another and filing records accordingly in support of the…