Bilingual Administrative Assistant II

The Administrative Assistant will work closely with the HPP Program Director by assisting with reception, scheduling, office management and report preparation.

Homelessness Prevention Program provided rental assistance to families and singles in San Francisco. Our program assists families in permanent housing in danger of eviction. Service components provide include landlord mediation, referrals to tenancy counseling and advocacy, referrals to legal assistance, short‑term case management and access to financial/rental assistance.

• Assist the Catholic Charities agency with logistics and administrative support related to trainings, meetings, and conference calls.
• Answer phones, prepare expense reports, time sheets, spreadsheets, and other items for the team as needed.
• Manage issues related to office space, including telephones, computers, office equipment, ordering and organizing all department office supplies.
• Handle logistics of meeting preparation, execution and tear‑down as needed.
• Handle routine inquiries,
• Record minutes from meetings.
• Prepare program reports and correspondence.
• Maintain filing system.
• Maintain program files.
• Conduct routine administrative tasks on behalf of program functions as requested.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED.
• At least two years’ office/administrative assistant experience.

• Strong interpersonal and organizational skills.
• Strong telephone and computer skills.
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Willingness to work in a team environment and respond to needs of multiple constituencies.
• High attention to detail.
• Customer‑service orientation.
• Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations.

TB Screening – Negative Tuberculosis Test: N/A

First Aid Certificate: N/A

COVID‑19 Proof of Vaccination:
Required

Is responsible for accurate and timely data entry that aids Performance and Quality Improvement (PQI) reporting and case record reviews.

Is responsible for accurate and timely submission of case records.

Serves on a quarterly case record review committee for Performance and Quality Improvement.

Serves on department or program Performance and Quality Improvement PQI Committee responsible for monitoring goals and reporting.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Frequent Bending, standing, stooping, kneeling, reaching, twisting, and walking.
• Frequent Lifting, pushing, and pulling.
• Frequent Repetitive motions:
  Making substantial movements (motions) of the wrists, hands, and/or fingers.
• Medium work:
  Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.
• Driving is not required for this position.

If driving a car is required for the position, incumbent must have a valid California driver's license and be able to provide proof of DMV record and personal insurance (if required.)

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Noise level in work environment is usually moderate.
• May include contact with clients…