Operations Coordinator

Operations Coordinator

Starting Salary Range: $47,618 - $57,141 Annually

GGRC is currently hiring for an Operations Coordinator who will report to the Manager/Supervisor of Operations. This position will handle everyday higher-level facility and operational processes related to supporting our San Francisco, San Mateo, and Marin offices to ensure facilities are maintained and offices operate smoothly. Support the Manager/Supervisor of Operations with ad hoc duties and projects.

This role requires travel within the Counties of San Francisco, San Mateo, and Marin on an as-needed basis; you may also be required to travel to other locations periodically. Access to reliable transportation is necessary to perform the outlined responsibilities of the position.

What You'll Do

• Primary back-up for the Manager/Supervisor of Operations and Facilities Assistant.
• Anticipate and respond to general facility-related office and building issues.
• Monitor office vendor visits or services at all office locations – maintenance, engineering, janitorial, special supplies, shredding, and any unusual issues.
• Promptly review and process purchase order requests.

• Process purchase requests: maintain quotes and approvals, generate purchase orders, submit orders to vendors, monitor order completion and shipment tracking.
• Assist with researching non-company standard purchase requests from departments as needed.
• Adhere to all procurement guidelines and regulations as laid out by DGS, including competitive bids in compliance with the applicable sections of the Public Contract Code & the State Administrative Manual (SAM).

• Secondary contact with building management for escalated issues and vendor approvals.
• Assist with office construction buildouts, upgrades to existing spaces, and moves within and between office locations.
• Oversee and maintain all office seating maps and employee seating assignments.
• Review and process special requests for off-hours/weekend use of premises from staff.
• Coordinate resolution of any major facilities issues (HVAC, security, etc.).
• Access card administration in Brivo and Blu Sky.
• Process Market Street Bicycle Parking Access requests.

• Maintain an Inventory Control system (, tracking, disposal) for all GGRC physical assets; assessing/utilizing new technology to improve accuracy and efficiency of the process.
• Maintain OSOE tracking records.
• Submit DGS disposal requests.
• Assist with DDS records requirements and audits.

• Coordinate office furniture inventory, movement, and installation for all office locations.
• Oversee contract workers in furniture and equipment movements.

• Work with IT/HR/Supervisors on workstation assignments and equipment needs.
• Work with HR/IT to provide staff accommodation needs.
• Maintain and coordinate front-desk/receptionist back-up schedule.
• Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act.
• Participate in special projects and assist with additional duties or tasks as assigned.

• High School Certification.

• 3-5 years of related experience in office administration, focusing on business operations and facility management.

• Must be available to work in-office Mondays through Fridays.
• Ability to develop standard business communications, using proper grammar, spelling, and punctuation.
• Ability to convey complex information and ideas in a clear, concise, and professional manner.
• Ability to operate basic office equipment, including scanners, copiers, faxes, and phones.
• Proficiency with MS Word, MS Excel, MS PowerPoint, MS Outlook, Adobe, or similar software applications.
• Comprehension of the technical perspective of facilities/equipment.
• Sufficient manual strength and dexterity to handle mailroom and operation duties.
• Use of discretion and ability to maintain confidentiality.
• Dependable, reliable, and resourceful.
• Possess high attention to detail.
• Able to work independently and as a team.
• Ability to multi-task and prioritize.
• Ability to organize proficiently.
• Must have access to reliable…