Workplace Coordinator

Location

San Francisco, California

Full time

People

We’re on a mission to make it possible for every person, team, and company to be able to tailor their software to solve any problem and take on any challenge. Computers may be our most powerful tools, but most of us can’t build or modify the software we use on them every day. At Notion, we want to change this with focus, design, and craft.

We’ve been working on this together since 2016, and have customers like Pixar, Mitsubishi, Figma, Plaid, Match Group, and thousands more on this journey with us. Today, we’re growing fast and excited for new teammates to join us who are the best at what they do. We’re passionate about building a company as diverse and creative as the millions of people Notion reaches worldwide.

Notion is an in‑person company, and currently requires its employees to come to the office for two Anchor Days (Mondays & Thursdays) and requests that employees spend the majority of their week in the office (including a third day). For this role, we expect this person to come to the office five days a week.

Notion is excited to operate as an in‑person company across our seven global offices (San Francisco, New York, Dublin, Hyderabad, Seoul, Tokyo & Sydney). Notion believes that creative magic happens when we’re collaborating in‑person. We also believe that being in the same physical space is the key to building a lasting culture.

We’re looking for a San Francisco‑based Workplace Experience Coordinator who shares our vision, and is excited to help create a warm and welcoming experience for employees and guests. The right candidate will report to our AMER Workplace Lead, loves to create delightful experiences for employees, possess a ‘no‑job‑is‑too‑small’ attitude, and has a creative sparkle.

• Office
  
  Experience:
  
  Create a welcoming, friendly, and professional office environment, ensuring the office feels like home for employees and guests.
• Office Management: A detailed eye to oversee day‑to‑day operations in the office, including deliveries, space planning, decor, kitchen stock, waste management, mailroom, and office supplies.
• Proactive Problem Solver: Identify potential issues before they arise and implement effective solutions to maintain a seamless office environment.
• Global Alignment: Collaborate with the global Environment team to maintain a consistent Notion feel and culture across our global offices.
• Vendor Management: Support relationships with external vendors, such as cleaning services, repair and maintenance contractors, and food/beverage providers. Manage Notion’s snack program, supporting locally owned businesses as we scale.
• Culture Builder: Craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognized.
• Safety & Security: Partner with security team to ensure workplace safety and compliance, assessing risks and make informed decisions regarding employee health and safety.

• 3+ years of relevant workplace experience.
• Innovative mindset with a creative spark, always seeking innovative ideas to surprise and delight employees.
• Strong emotional intelligence (EQ) and proven ability to build relationships with individuals at all levels of the organization.
• Flexibility to adapt and switch between various responsibilities.
• Organized and detail‑oriented:
  Strong attention to detail, able to stay calm under pressure, a quick thinker, create order out of chaos.
• Effective communicator:
  Ability to communicate the priorities of leadership within Notion, whether it is by written, verbal, or group communication.
• Event experience:
  Experience organizing team events with hundreds of people, as well as multi‑day events with smaller groups of people, such as an executive offsite.
• Discreet:
  Demonstrated ability to maintain complete confidentiality on all business matters.
• Cross‑functional relationships:
  Coordinate with multiple teams to provide exemplary service.

We hire talented and passionate people from a variety of backgrounds because we want our…