Executive Assistant

Hover helps people design, improve, and protect the properties they love. With proprietary AI built on over a decade of real property data, Hover answers age-old questions like “What will it look like?” and “What will it cost?” Homeowners, contractors, and insurance professionals rely on Hover to get fully measured, accurate, and interactive 3D models of any property — all from a smartphone scan in minutes.

At Hover, we’re driven by curiosity, purpose, and a shared commitment to serving our customers, communities, and each other. We believe the best ideas come from diverse perspectives and are proud to cultivate an inclusive, high-performance culture that inspires growth, accountability, and excellence. Backed by leading investors like Google Ventures and Menlo Ventures, and trusted by industry leaders including Travelers, State Farm, and Nationwide — we’re redefining how people understand and interact with their spaces.

Hover is looking for an experienced Executive Assistant to support our Business Operations & Growth team. We are looking for an EA who is highly competent, eager to take on new projects, has exceptional communication skills, strong attention to detail, and is able to manage various priorities in a fast paced environment.

At Hover, we have a strong culture of self sufficiency; everyone from our CEO down is a Doer. Many of our executives are not used to having an executive assistant, so we are looking for someone who understands what great administrative support looks like for the executive as well as his/her team. Most importantly, in order to succeed in this role, you must genuinely care about the teams you are supporting.

This means we are looking for someone who is comfortable integrating into a team and structuring their role in the way that's most beneficial for Hover, their team and other stakeholders. Our Executive Assistants are key culture carriers and contribute in ways that span beyond immediate EA responsibilities.

As an Executive Assistant at Hover, you will be joining a growing team of other Hover Executive Assistants who partner together to create cohesiveness across the company. This is a close-knit team that prides itself on teamwork, operating with a high level of integrity and confidentiality, and working collaboratively across the business. You will get the chance to learn about each of Hover's key organizations, and offer coverage across the Executive Assistant Team when necessary.

This network will ensure you are supported in doing your part, which will include owning strategic management of the executive’s calendar, leveraging the executive’s time by ensuring prompt meeting coordination, and time management for various projects.

Other responsibilities include:

Executive Support & Calendar Management

• Manage and optimize executive calendars and task systems to ensure alignment with top priorities.
• Anticipate shifting deadlines, business needs, and emerging priorities, adapting schedules and workflows accordingly.
• Coordinate complex travel arrangements (domestic and international) and handle logistics with precision.
• Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and follow-through.
• Handle confidential materials and correspondence with discretion and professionalism.

Meeting Preparation & Follow‑Up

• Own meeting prep, structure, and documentation for internal and external meetings as needed.
• Ensure executives are briefed and equipped with the necessary materials and context.
• Track decisions and follow up on action items to ensure accountability and progress.
• Synthesize insights from Slack, meetings, and shared documents to proactively move work forward and maintain alignment.

Project & Event Management

• Lead and support end-to-end planning for key initiatives such as executive offsites, team rituals, onboarding programs, and leadership events.
• Coordinate across departments to align logistics, deliverables, and communications.
• Partner with finance, legal, and vendors to manage contracts, invoices, and basic budget tracking.

Collaboration with the EA Team

• Partner with other Executive…