Administrative Assistant

Responsibilities

• Executive’s calendar and meeting management – maintain executive’s calendar, coordinate meetings, conference rooms, catering and other logistics as necessary.
• Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms – domestic & international.
• Process business expense reimbursement requests, invoices and manage POs.
• Ad‑hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities.
• Coordinate assistance with office space, equipment, software, office‑related matters, and events.
• Be onsite, in office regularly and able to assist with in‑person needs and tasks.
• Ability to travel occasionally to provide on‑site support at team offsite events.
• Manage team access to shared databases (SharePoint, One Note, Wiki).
• Regularly collaborate with cross‑functional Administrative & Executive Assistants.

• 5+ years of experience as Administrative Assistant within a high‑tech organization.
• Advanced proficiency in Microsoft Office (Outlook, One Note, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense‑reporting software.
• Ability to remain flexible, embrace change and manage uncertainty, all while thriving in a fast‑paced environment.
• Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy.
• Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow‑through.
• Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s).
• Able to apply the utmost discretion when dealing with sensitive and confidential material.

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.