Executive Assistant

Mission

Serve as a trusted executive assistant to the founders, managing their schedules and priorities

while overseeing office operations and acting as a culture carrier. Maintain a vibrant, connected

team environment, including during founders' absences, by being the on-the-ground link that

keeps energy high, morale strong, and the company's heartbeat pulsing with positivity and

optimism.

Outcomes

• Executive Support:
Seamlessly handle all administrative tasks for both founders,

including calendar management, travel, meeting prep, email triage, and ad-hoc projects,

ensuring founders can focus on high-level strategy and decision-making.

• Office Management:
Oversee the SF office operations on a hybrid basis (three days per

week in-office), including supplies, event planning, onboarding new employees, and

overall creating a clean, beautiful, high-energy workplace that supports productivity.

• Travel Coordination:
Book travel, lodging and workspace on behalf of the entire team,

including periodic weeks (e.g. every other month) when the whole company, including

any remote employees, will all be in SF together.

• Culture Cultivation:
Act as the founders' eyes and ears, providing daily morning

updates on team performance, attendance, energy levels, and any emerging issues,

while proactively fostering a positive atmosphere through team-building activities,

recognition programs, insurance, company policies, and open communication channels.

• Team Connectivity:
Bridge the gap between founders and the team during travel or

remote periods, relaying key messages, gathering feedback, and ensuring employees

feel heard, valued, and directly linked to leadership. Assist and manage employee

onboarding and payroll.

• SaaS and Vendor Management:
Make sure invoices get paid on time, and make sure

our external vendors for compliance, legal, accounting, taxes etc. have the context they

need and are delivering results in a timely manner. Provision access for the entire team

to all our SaaS products during onboarding and offboarding.

• Energy Maintenance:

Organize and lead initiatives to keep office morale high, such as

social events, wellness activities, or motivational check-ins, resulting in measurable

improvements in team satisfaction and engagement metrics.

What You'll Do

• Own executive email, calendar, and scheduling; prioritize requests, filter noise, and

protect deep-work time.

• Coordinate meetings, travel, and logistics for founders and the broader team.

• Manage operational workflows across vendors, payroll support, benefits questions,

subscriptions, and administrative tasks.

• Act as a first point of contact for employees on day-to-day operational and benefits

questions.

• Support board communications and logistics, including scheduling meetings,

coordinating materials, managing follow-ups, and ensuring timely, professional

communication with board members.

• Support investor communications and logistics, including scheduling, materials,

follow-ups, and basic tracking.

• Research and evaluate vendors, recruiting firms, and service providers; coordinate next

steps.

• Organize and maintain internal documentation and systems.

• Support office operations, events, offsites, and on-the-ground needs during leadership

visits.

• Handle select personal tasks that reduce executive load and enable focus.

Competencies

• Organizational Mastery:
Excels in multitasking and prioritization, using tools like

calendars, project management software, and communication platforms to keep

everything running smoothly.

• Interpersonal Excellence:
Outgoing and approachable, builds strong relationships

across all levels of the organization, communicating effectively with empathy, positivity,

and optimism to inspire and motivate others.

• Discretion and Trustworthiness:
Handles sensitive information with the utmost

confidentiality, earning trust as a reliable confidant who provides honest, insightful

feedback.

• Culture Advocacy:
Embodies and promotes a positive, optimistic, productive company

culture, sensing team energy and intervening with creative solutions to maintain high

spirits and connectivity.

• Adaptability:
Thrives in a dynamic environment, adjusting to founders' travel schedules,

unexpected requests, and evolving team needs while maintaining composure and

efficiency.

• Strong Communication:
Delivers clear, concise updates and reports, both verbally in

daily meetings and in written form, ensuring founders are always informed and aligned.

Compensation

$6,500 - $9,000 a month

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.