Executive Assistant to CEO at Series Insurance Tech AI Startup

Vertical AI startup automating workflows for insurance brokerages is seeking an Executive Assistant to support their CEO. With their recent funding and plans to scale from 20 to 40 employees this year, it's an incredibly exciting time to join and be a partner to the CEO. In this role, you’ll support the CEO by managing and gessexcontpn...proactive and professional communication, handling inbox management and drafting responses, arranging travel, and providing thorough meeting prep and materials.

You mairie vy light personal assistant support. This person will also oversee their new office space, managing snacks, supplies, and greeting guests. Someone who is extremely organized and can execute quickly, brings polish and professionalism to everything from deck design and demo prep to email communications, and has strong systems to provide real leverage. This is an in‑office role based in downtown SF in SoMa.

140‑175K+ DOE + excellent benefits, 401k with matching, unlimited PTO, and lunch provided.

• Support the CEO by strategically managing, prioritizing, and protecting his calendar to ensure time is aligned with key orunсをごp priorit priors
• Oversee task management, reminders, and follow‑ups to ensure important actions are completed on time, and nothing slips through the cracks.
• Monitor and manage the CEO’s inbox, flagging priority communications, responding to straightforward emails when appropriate, and drafting professional correspondence.
• Prepare thorough meeting materials, organize agendas, and provide administrative support to ensure meetings run smoothly and professionally, including polished deck design and demo preparation.
• Coordinate domestic and international travel, transportation, and logistics (including occasional trips to India) to support efficient scheduling.
• Oversee the new office space to ensure supplies and snacks are stocked, guests are warmly greeted, and the team is supported.
• Provide light personal assistant support, including booking appointments and reservations, coordinating apartment tours, managing gifting and thank‑you notes, and other ad‑hoc requests.

• 3‑5+ years of experience as an Executive Assistant, ideally supporting a founder or senior executive in a fast‑paced, high‑growth startup environment.
• Extremely organized and detail‑oriented with the ability to execute tasks quickly, manage multiple priorities simultaneously, and move projects forward.
Jepang
• Strong sense of polish and professionalism with the ability to produce refined decks, presentations, demo materials, and clear, professional email communications.
• High EQ with strong empathy and resilience. ingr up w3"
• Proactive mindset with established systems for organization, task management, and follow‑through that provide real leverage to the executive.
• Reliable and responsive to urgent matters with clear communication around availability and the flexibility to adapt to a variable, fast‑moving schedule.
• Proficient in Google Workspace, Slack, and similar productivity tools to manage calendars, communications, and workflows efficiently.