Executive Assistant/Admin
Job in
San Francisco, San Francisco County, California, 94102, USA
Listed on 2026-01-07
Listing for:
Procyonts, Inc.
Full Time
position Listed on 2026-01-07
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator
Job Description & How to Apply Below
The Executive Assistant provides high-level administrative support to company executives, ensuring efficient operation and effective communication within the organization. This role involves handling confidential and time-sensitive material, preparing reports, scheduling meetings, and managing executive's calendars.
Key Responsibilities:
- Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives.
- Communication: Serve as the point of contact between executives, employees, clients, and external partners. Handle phone calls, emails, and other correspondence.
- Documentation: Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Meeting Support: Organize and prepare for meetings, including gathering materials, setting up equipment, and taking minutes.
- Travel Coordination: Arrange travel plans, itineraries, and accommodations for executives. Handle travel reimbursements and expense reports.
- Project Management: Assist in the planning and execution of various projects and initiatives. Track progress and ensure deadlines are met.
- Confidentiality: Maintain discretion and confidentiality in handling sensitive information.
- Office Management: Oversee office supplies inventory, equipment maintenance, and liaise with vendors and service providers.
- Event Planning: Organize company events, conferences, and executive off-sites.
- Education: Bachelor's degree preferred.
- Experience: Minimum of 3-5 years in an executive assistant or similar administrative role.
- Technical Proficiency: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Communication Skills: Excellent verbal and written communication skills.
- Organizational Skills: Strong organizational and time-management abilities. Attention to detail is crucial.
- Problem-Solving: Ability to anticipate needs, identify issues, and develop effective solutions.
- Interpersonal Skills: Professional demeanor, with the ability to interact effectively with various stakeholders.
- Flexibility: Willingness to adapt to changing priorities and handle multiple tasks simultaneously.
- Discretion: High level of confidentiality and integrity in handling sensitive information.
- This position typically works in an office environment but may require occasional travel or extended hours.
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