Executive Assistant to CEO at Series YC-backed AI Startup

Executive Assistant to CEO at Series A YC‑backed AI Startup

Fast‑growing voice‑based AI startup is looking for an Executive Assistant to support the CEO & Co‑Founder. With recent funding and explosive growth (from 25 people today to 100+ by early 2026), this role offers an incredible opportunity to make an outsized impact on the Office of the CEO. In this role you will own high‑volume, high‑stakes scheduling, be the gatekeeper of the CEO’s time, oversee and draft communications, manage extensive travel, provide meeting prep, organize dinners and events, and partner with and report to the Chief of Staff to ensure everything runs smoothly.

Light coordination support to the CTO will also be required.

Base pay range
: $/yr – $/yr

Location
:
San Francisco, CA

Benefits include excellent perks and catered lunches.

Must be flexible for late nights and weekends as needed. This is an in‑office role.

• Own high‑volume, complex scheduling and calendar management for a CEO, coordinating high‑stakes meetings, navigating flight changes, double bookings, last‑minute shifts, and competing priorities.
• Act as a blocker and gatekeeper of the CEO’s time, protecting his calendar and ensuring he focuses on the highest‑impact activities.
• Manage extensive travel and detailed itineraries, handling logistics end‑to‑end and coordinating meetings across cities.
• Partner closely with and report to the Chief of Staff to establish best practices for the Office of the CEO.
• Provide meeting prep and briefing materials, ensuring the CEO is prepared.
• Anticipate the CEO’s needs and stay several steps ahead of what’s coming.
• Organize dinners and events, managing all logistics and vendor relationships with meticulous attention to detail.
• Provide light support to the CEO’s calendar and travel coordination.
• Provide light support to the CTO with calendar and travel coordination.

• 4+ years of Executive Assistant experience supporting C‑level executives in high‑intensity, fast‑growing environments, ideally startups, venture, or similar industry.
• Experience in high‑performing environments with a strong sense of operational excellence.
• Ability to be a gatekeeper and set boundaries to protect the CEO’s time and focus.
• Calm under pressure with the ability to juggle high‑stakes, complex scheduling.
• Ability to anticipate needs, forward‑think, and feel comfortable with ambiguity.
• Proactive problem‑solver who brings structure to fast‑moving environments and can shift gears quickly as priorities change.
• Strong organizational skills with great attention to detail.
• Strong interpersonal skills and EQ.

Associate

Full‑time

Administrative and Project Management