Executive Operations Manager; Executive Assistant

Location: San Francisco, CA (On-site)

Salary Range: $100,000 — $140,000 USD

Visa sponsorship is not available for this role.

We’re looking for an Executive Operations Manager to work directly with our founders and help keep the business running with precision.

• Managing founders’ calendars, inboxes, travel, scheduling, priorities, and external communications.
• Overseeing office operations: setting up a new workspace, managing vendors, tracking expenses, and supporting operational budgets.
• Coordinating meetings, travel logistics, off‑sites, and internal/external events.
• Monitoring deadlines, deliverables, and cross‑functional projects to ensure follow‑through.
• Supporting new hire onboarding, internal communication, and company culture initiatives.
• Assisting with operations, HR, and administrative needs as required.

• 5+ years supporting senior‑level executives (C‑suite, founders, partners, or similar).
• Experience in fast‑paced, high‑performance environments (startups, consulting, legal, finance, tech, etc.).
• Strong organizational skills and the ability to manage complex calendars, shifting priorities, and time‑sensitive tasks.
• Excellent written and verbal communication skills; comfortable interacting with internal and external stakeholders.
• Proven ability to maintain confidentiality and handle sensitive information.
• Demonstrated ownership and initiative—someone who anticipates needs rather than waits for direction.
• Experience in event planning, office coordination, or operational project management.
• Tech‑savvy, with the ability to quickly learn productivity tools, scheduling systems, workflow platforms, and new software.

• Experience supporting founders directly.
• Experience building operational systems or processes from scratch.
• Background in HR, People Ops, or broader business operations.

Skills:

skills,office operations,human resources,operations