Office Services Coordinator

Our client is a well-established private equity firm, is seeking a detail-oriented Office Services Coordinator to join their dynamic team and ensure a seamless and welcoming experience for all employees and guests. The Office Services Coordinator will play a key role in maintaining daily office operations, providing exceptional support to employees and visitors, and ensuring the office runs smoothly across multiple floors.

Please note this will be an onsite, 3–6-month contract role w/ potential for conversion based in San Francisco, CA. Pay will be $35/hr.

Key Responsibilities:

• Provide outstanding customer service to all internal and external visitors, ensuring a welcoming and professional experience.
• Interact with employees at all levels, including executive leadership, executive assistants, VIPs, and global personnel, maintaining professionalism and discretion at all times.
• Oversee daily facility operations, resolving issues efficiently and coordinating with building management, IT, and third-party vendors.
• Conduct regular walkthroughs across nine operating floors to identify and address maintenance or repair needs.
• Manage office organization and cleanliness, ensuring a high standard of presentation and functionality.
• Coordinate office maintenance schedules, including cleaning services, HVAC, and other operational systems.
• Collaborate closely with the Office Services team to support meetings and events—book conference rooms, coordinate catering and setup, manage materials, and oversee cleanup.
• Maintain accurate office records and assist with office moves and space planning.
• Build and maintain positive relationships with vendors and service providers to support ongoing facility operations.

Qualifications:

• 3+ years of experience in office coordination, facilities management, or corporate hospitality (experience within financial services or professional services preferred).
• Strong interpersonal and communication skills; comfortable interacting with senior executives and high-profile guests.
• Highly organized, proactive, and adaptable in a fast-paced corporate environment.
• Proven ability to manage multiple priorities with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Please submit your resume for immediate consideration!

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