Senior Administrative Coordinator

Senior Administrative Coordinator

Req : 5747
Position Type: Administrative

At MoFo, we couldn't write our own success story without yours. Ready to write your story?

Join MoFo as the SENIOR ADMINISTRATIVE COORDINATOR in our New York office!

ABOUT THE ROLE

In this role, you'll play a key role in ensuring the smooth day‑to‑day operations of the firm. Working closely with the Director of Administration and Managers, you'll coordinate essential administrative, onboarding, and office activities that keep our teams connected and productive. This is a hands‑on role for an organized, proactive professional who thrives in a fast‑paced environment and enjoys supporting others to achieve excellence in client service.

• Provide high‑level administrative assistance to the Director of Administration, Administrative Manager, Office Operations Manager, HR Business Partner, and other firm leaders.

• Coordinate business professional and attorney onboarding and departures, including I‑9 processing, scheduling orientations, updating directories and maps, and preparing related materials.

• Support new partner hire and onboarding processes, ensuring all tasks are completed accurately and on time.

• Prepare and edit correspondence, reports, spreadsheets, presentations, and confidential materials with precision and discretion.

• Schedule and organize departmental meetings, events, and trainings; prepare agendas and supporting documents.

• Maintain office files, staffing and headcount reports, and ensure key documentation is accurate and up to date.

• Coordinate business travel and expense reimbursements in partnership with the firm's travel department.

• Assist in planning and executing office events such as business professional appreciation week, social gatherings, and community initiatives.

• Serve as a central contact for internal and external inquiries, handling requests with professionalism and confidentiality.

• Maintain the NY Office homepage on MoFo Connect and employee directories; communicate updates, new hires, and anniversaries to relevant internal channels.

• Support internal communication efforts and coordinate with vendors and firmwide teams to ensure effective information flow.

• Process vendor invoices, check requests, and expense reports; monitor office‑related budgets and reconcile P‑card expenses.

• Liaise with vendors and accounting to ensure timely payments and accurate financial tracking.

• Assist the Director of Administration with budget preparation and special projects.

• Four‑year college degree preferred.

• Minimum of five years of related administrative experience, or an equivalent combination of education and experience; experience in a law firm or professional services environment preferred.

• Strong background in budgeting and accounts payable functions preferred.

• High proficiency in Microsoft Word, Excel (including pivot tables), PowerPoint, and Outlook required; familiarity with Workday, Visio, ChatGPT, and financial management systems a plus.

• Demonstrated ability to analyze data, identify trends, and clearly summarize findings.

• Demonstrated accountability and ownership of projects, with a proactive, solution‑oriented approach.

• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.

• Excellent communication and interpersonal skills, with the ability to build trust and collaborate effectively across all levels of the firm.

• Commitment to professionalism, confidentiality, and exceptional client service.

• Flexible, reliable team player who adapts to changing priorities and takes initiative to support team and firm goals.

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

• About Us:
• Inclusion + Engagement:
• Commitment to Pro Bono:
• The MoFo Foundation:

MoFo offers a comprehensive benefits package starting on your first day.

• A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
• Indust…